Benefits:

401(k)

401(k) matching

Dental insurance

Health insurance

Paid time off

Training & development

Vision insurance

Wellness resources

Title: HR & Administrative Coordinator Reports to: Director of Finance & Administration Location: Los Angeles, CA (Hybrid – Remote Days Available) Status: Full-Time, Non-Exempt Salary: $55,000-$58,000

ABOUT BHI Build Hope, Inc. (BHI) is a nonprofit affiliate of the Housing Authority of the City of Los Angeles (HACLA), created to deliver resident-focused programs that support education, digital access, economic mobility, and wellness across public housing communities. As a young and fast-growing organization, BHI is building out its internal systems while navigating a unique relationship with HACLA, requiring close coordination, public-private alignment, and the development of independent infrastructure over time.

OPPORTUNITY We are seeking a detail-oriented, resourceful, and adaptable Human Resources & Administrative Coordinator to support BHI’s internal operations. This is a hands-on role ideal for someone who enjoys taking ownership of processes, thrives in a fast-paced environment, and wants to help build the operational foundation of a growing nonprofit with a meaningful mission.

Reporting to the Director of Finance and Administration, this role will contribute across HR, finance, procurement, payroll, benefits administration, and general operations. The ideal candidate will take initiative to document and improve workflows and actively identify opportunities to strengthen internal systems.

ESSENTIAL FUNCTIONS Administrative & Operations Support ● Provide day-to-day support to the Executive Director and Director of Finance & Administration

● Assist with scheduling, supply ordering and tracking, internal logistics, and file management

● Help create, document, and refine standard operating procedures (SOPs) and administrative workflows

● Coordinate with HACLA departments (e.g., IT, facilities) for service requests, issue resolution, or escalations

● Support logistics and communication across departments and teams

● Take ownership of assigned administrative processes, ensuring follow-through and accuracy

● Conduct research and collect data to support special projects or operational improvements

Human Resources & Benefits Support ● Assist with posting positions, screening resumes and candidates, and scheduling interviews

● Support onboarding/offboarding processes, including forms, checklists, and access setup

● Maintain personnel files and HR documentation in compliance with labor regulations

● Coordinate benefit enrollments and updates through ADP, Ease, or equivalent systems

● Draft or format internal HR communications, staff recognition blurbs, and engagement collateral

● Ensure confidentiality and accuracy in all employee-related records and processes

Payroll & Timekeeping ● Coordinate payroll processing, ensuring timesheets and leave balances are accurate and submitted on time

● Maintain organized payroll documentation and assist with payroll-related reports

Finance & Procurement ● Prepare and submit reimbursement requests and requisitions

● Organize and track month-end financial documentation for audit readiness

● Support finance system documentation, vendor tracking, and bookkeeping

● Assist with procurement process

● Support general compliance-related administration, such as registrations or filings

Internal Communications & Document Support ● Draft or format internal materials, including SOPs, HR newsletters, and templates

● Maintain consistent formatting and recordkeeping across internal documentation

● Coordinate logistics and materials for meetings, trainings, or special initiatives

QUALIFICATIONS ● 2+ years of experience in nonprofit administration, HR, finance, or operations support

● Bachelor’s degree preferred (especially in human resources, business, or related fields); equivalent experience will be considered

● Familiarity with HR, payroll, or benefits platforms (e.g., ADP, Paychex)

● Strong organizational skills with ability to manage multiple priorities and meet deadlines

● Proficiency in Google Workspace and Microsoft 365 and comfort using platforms like Canva or PDF editors

● Strong written and verbal communication skills

● Demonstrated ability to take initiative, manage priorities independently, and follow through with limited supervision

● Familiarity with HR practices, payroll/timekeeping processes, and basic finance administration

● Experience working with public agencies is a plus

● Ability to interpret and apply internal policies and recommend process improvements

● Self-starter who enjoys solving problems and building systems from the ground up

● Comfort navigating change and evolving organizational structures

● Demonstrated ability to take ownership of assigned processes and recommend improvements

● Commitment to equity, inclusion, and community-centered work

● Must possess a valid California Class “C” Driver’s License (or ability to travel locally as needed)

COMPENSATION & BENEFITS This is a full-time, non-exempt position based in Los Angeles. Hybrid schedule is available, with some onsite presence expected each week and the option to telework on other days (with supervisor approval). ● Salary range: $55,000-$58,000

● Comprehensive benefits package including health, dental, and vision insurance, retirement contributions, vacation, and sick leave

Flexible work from home options available.