This position is responsible for processing and issuing contract billings for State agencies, Biometric Access Terminals and maintenance contracts. This position will also act as a backup to the order management process. Additional tasks will include associated accounting functions such as order distribution and GL account updates. The Billing Analyst reports to the Manager of Contract Billing.    ESSENTIAL JOB FUNCTIONS (INCLUDES BUT IS NOT LIMITED TO) 

• Track receipt of necessary documentation from internal and external sources in order to issue customer billings on a timely basis.  

• Coordinate with internal stakeholders to ensure that invoicing is supported by either a contractual arrangement, a purchase order, or both. 

• Review monthly billing with the Manager to ascertain that appropriate general ledger accounts are correctly applied on all billings. 

• Assist in Monitoring the orders mailbox, create required documentation for internal distribution and fulfillment. 

• Review change orders, work orders, and amendments for compliance and consistency with base contract. 

• Perform allocations and fulfillment of sales orders.  

• Assist with EOY Audits by providing necessary backup for orders, invoicing and revenue.   

• Promote continuous process improvement by assessing current processes, recommending and implementing new processes within the area of responsibility while taking advantage of new technology whenever possible. 

• Assist the Manager with timely submission of audit schedules for monthly, quarterly, and annual financial audits. 

• Perform ad hoc duties as requested by management.

Required Skills

• Strong working knowledge of billing and financial concepts 

• Advanced knowledge of Microsoft Office Suite including Word and Excel 

• Meet firm deadlines 

• Ability to operate computer, fax machine, telephone, calculator, copier and time clock 

• Strong detail oriented 

• Must be able to multi-task 

• Demonstrate excellent oral and written communication skills with customers and colleagues 

• Must be punctual and be able to follow daily schedules for breaks and lunches 

• Self-Starting ability 

• Excellent customer services skills

Required Experience

• Must have an Associated Degree in Accounting, finance or Business Administration or three years of accounts receivables or billing experience. 
• Must have a minimum of three years’ coursework or experience in  billing, shared services, sales operations, or finance functions 
• Experience with Great Plains or other accounting software is preferred

• Strong working knowledge of billing and financial concepts 

• Advanced knowledge of Microsoft Office Suite including Word and Excel 

• Meet firm deadlines 

• Ability to operate computer, fax machine, telephone, calculator, copier and time clock 

• Strong detail oriented 

• Must be able to multi-task 

• Demonstrate excellent oral and written communication skills with customers and colleagues 

• Must be punctual and be able to follow daily schedules for breaks and lunches 

• Self-Starting ability 

• Excellent customer services skills