Reports to: President/CEO and Vice President
Location: Oak Brook, IL
Job Status: Full-Time
We are looking to add a motivated, versatile, and professional Corporate Projects Assistant to support both the President and Vice President of the family of companies. Not your typical Corporate Assistant position, this role will spearhead projects in a variety of functions including real estate development and operations, accounting, human resources, and banking! Advancement opportunities within our family of companies are a priority with a focus on individually based career paths. Come join us!!
JOB DUTIES AND RESPONSIBILITIES
This role will be responsible for providing high level administrative support for the President/CEO and Vice President. The individual will assume administrative responsibility for projects that may be complex and/or involve company-wide impact and confidential issues.
Responsibilities include:
- Assisting the President/CEO and Vice President with efficient and effective management of multiple companies, projects, and tasks.
- Utilizing strong business and financial acumen with organization and access to company brokerage accounts.
- Administrative duties as required, such as preparing President’s correspondence, scheduling, Senior Management minutes, proposals, agendas, presentations, and other documents.
- Providing an elevated level of customer service with a diverse group of important external callers and visitors as well as internal contacts at all levels.
- Completing projects and special assignments by establishing objectives, determining priorities, working with others, and problem solving.
- Preparing and distributing company memos to multiple committees/departments on a weekly/monthly basis for various meetings.
- Maintaining the highest level of confidentiality.
- Managing technology set-up and use for international video and meeting conferences.
Required Skills
- Ability to work independently and under minimal supervision.
- Desire to learn and increase responsibility over time.
- Strong analytical and critical thinking skills to dissect project needs and challenges.
- Excellent planning and organizational skills, dependability, flexibility and enthusiastic participation of change and innovation.
- Strong knowledge of the MS suite of products to include Word and Excel.
- Familiarity with general office equipment (i.e., computers, phone system, fax machine, etc.)
- Ability to interface well with all companies of the Parent Company and to represent the President and Vice President in a highly professional manner.
- Excellent interpersonal, reading and writing skills necessary to communicate effectively with businesspeople by telephone, in-person, and written format.
- Ability to multi-task and meet deadlines with strong project management and time management skill sets.
- Attention to detail in coordinating airline and business travel and other limited personal assistant duties as needed.
- Independent judgment to plan, prioritize, and organize a diversified workload.
Required Experience
- At least 3 years’ current or recent experience as an executive administrator; or experience in a related-business administrative setting.
- Real Estate experience or exposure is preferred.
OUR BENEFITS
To ensure your wellbeing, ICD offers a comprehensive benefit package including medical, dental, vision, life and disability insurance offerings, as well as a 401K plan and paid time off. High advancement potential within all our family of companies!
To learn more about ICD, please visit our website at: http://www.icred.com/,
Inter Continental Real Estate & Development Company is an Equal Opportunity Affirmative Action employer. Minorities/Females/Disabled/Veterans are encouraged to apply!!