In-house small business bookkeeper and hiring manager job description

This combined role requires a detailed-oriented individual with strong organizational and communication skills. They'll manage the day-to-day financial operations and spearhead hiring efforts for the business.

Bookkeeper responsibilities

Record and manage daily financial transactions (income, expenses, sales revenue, invoices, and payments).

Update and maintain the general ledger, ensuring accuracy and making adjustments as needed.

Reconcile bank and credit card statements, identifying and resolving any discrepancies.

Manage accounts payable (vendor invoices, payments) and accounts receivable (customer invoicing, collections).

Process payroll, including calculating wages, deductions, and withholdings, as well as managing payroll tax filings.

Prepare financial statements, reports, and summaries to support informed decision-making.

Maintain accurate and organized financial documentation for audits and tax purposes.

Assist with budget preparation and monitor and track expenses, identifying variances and recommending adjustments.

Ensure compliance with local, state, and federal financial regulations.

Collaborate with external accountants or auditors as needed.

Hiring manager responsibilities

Define hiring needs and create detailed job descriptions for open positions.

Manage the recruitment and selection process, including advertising jobs, screening candidates, and conducting interviews.

Develop and implement HR policies and procedures, ensuring compliance with employment laws and fostering a positive work environment.

Coordinate training and development programs to enhance employee skills and performance.

Administer compensation and benefits programs, ensuring they are competitive and equitable.

Address and resolve management and employee relations matters.

Foster employee development, engagement, motivation, and retention.

Oversee the performance appraisal system.

Key skills and qualifications

Bookkeeping:

Strong attention to detail and accuracy.

Solid grasp of accounting principles and financial recordkeeping.

Experience with bookkeeping software like QuickBooks, Xero, or FreshBooks.

Proficiency with spreadsheets, including Excel.

Knowledge of tax regulations and compliance.

Strong communication and organizational skills.

Associate degree in Accounting or relevant certification (e.g., Certified Professional Bookkeeper) is often preferred.

Hiring Manager:

Excellent written and verbal communication skills.

Experience in recruitment, selection, and employee onboarding.

Knowledge of employment laws and regulations.

Ability to assess candidates' skills and cultural fit.

Strong organizational and time-management skills.

Ability to handle confidential information with discretion.

Problem-solving skills.

This combined role is well-suited for a motivated and versatile individual seeking to contribute to the overall success of a growing small business. The ability to switch between financial details and personnel management is key to thriving in this position