Department: Accounting & Finance

Reports To: Chief Financial Officer (CFO)

Position Overview

Aerolase is seeking a reliable and detail-oriented Accounting Associate to support the Accounting Department with a primary focus on accounts payable processing, general accounting and administrative support. This is a junior-level role designed for someone early in their accounting career who is looking to gain hands-on experience while supporting day-to-day accounting operations.

The position will work closely with the Accounting/Finance Team and will provide exposure to core accounting processes while maintaining an administrative and operational support function within the department.

Key Responsibilities

Accounts Payable & Invoice Processing

• Enter / upload vendor invoices accurately and timely using Bill.com

• Review invoices for accuracy, completeness, and required approval

• Code invoices to appropriate general ledger accounts and departments

• Assist with scheduling and processing weekly payment runs

• Monitor open invoices and follow up on approvals or discrepancies

• Maintain organized, audit-ready accounts payable documentation

Vendor & Record Management

• Assist with vendor onboarding, setup, and maintenance

• Collect and maintain vendor documentation, including Forms W-9

• Respond to basic vendor inquiries regarding invoice status and payments

• Vendor classification and 1099 tracking

Accounting (Junior Level)

• Assist with general accounting data entry and recordkeeping

• Assist with month-end close activities

• Assist with AP-related reconciliations and schedules

• Help prepare documentation for internal review and audits

• Support basic accounting and finance reporting needs

Administrative

Maintain organized digital accounting files and records

• Invoice approvals and internal follow-ups

• Prepare documentation of accounting processes and procedures

• Assist with ad-hoc accounting and administrative projects as assigned

Qualifications

Required

• Associate's or Bachelor's degree in Accounting, Finance, or related field (or currently pursuing)

• 0–3 years of accounting, accounts payable, or administrative experience

• Strong attention to detail and organizational skills

• Ability to manage multiple tasks and meet deadlines

• Professional written and verbal communication skills

Preferred

• Experience or exposure to Bill.com or similar AP platforms

• Basic understanding of accounting principles

• Proficiency with Microsoft Excel or Google Sheets

• Spanish-speaking ability is a plus

Skills & Attributes

• Reliable and detail-oriented

• Strong follow-through and accountability

• Willingness to learn and grow within an accounting environment

• Team oriented with a professional attitude

Growth Opportunity

This role provides a strong foundation within the accounting function at Aerolase. As skills and experience develop, the Accounting Associate may take on expanded responsibilities and progress within the accounting team.