Experienced Executive Assistant

The IRBY Group

Experienced Executive Assistant

Mobile, AL
Paid
  • Responsibilities

    HIRING! Part Time/Full Time Experienced Executive Assistant To Real Estate Investor - Downtown Mobile, AL Our rapidly growing Real Estate Investment Firm is looking for a high-energy, detail-oriented, part-time Executive Assistant to work directly with the President/Founder and will be responsible for performing a number of administrative duties. They should possess exceptional attention to detail and accuracy and be able to work in a fast-paced environment. Real Estate experience is a plus but not required. Finance/Business experience is a plus. We are looking for a high-level candidate who loves to learn and has great business and math skills. This position is a part-time position with full time potential eventually. Flexible schedule is possible for the right candidate. Our new Executive Assistant will be highly self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced corporate environment. This high-energy, detail-oriented, professional will be responsible for performing tasks to efficiently assist our president by performing a variety of responsibilities with confidence. Responsibilities: • Handle/manage the email inbox, contacts and calendar for the president of the company. • Compiling data, reports, spreadsheets and assisting in due diligence and bank related documentation. • Coordinating and scheduling podcast, media, and event appearances as well as travel schedules. • Helping design, document and compile business processes and procedures. • Documenting meetings, taking notes, compiling summaries and filling. • Travel, events, and party planning. • Working with various business units in the business, to relay messages and gather data as needed for various tasks. • Phone calls and followups with contacts as needed. • Take as many day to day office tasks away from executives as possible, organizing workflow and reducing inefficiencies throughout the business. • Help to analyze business and personal budgets, expense reporting, preparation of invoices and bill paying. Qualifications: • GENERALLY SPEAKING WE ARE LOOKING FOR AN ASSERTIVE, HIGHLY ORGANIZED NEAT FREAK, TECHIE WHO IS GREAT WITH NUMBERS AND FINANCE, AND WHO LOVES TO CONSTANTLY MASTER AND TACKLE NEW TASKS. • Technologically savvy and able to learn new programs quickly and able to troubleshoot common issues; proficiency in Word, Excel, Power Point, Outlook and Internet skills. Preferably an Apple product "techie" that uses Macs and IPhones. • Must be a spreadsheet wizard. • Must be great a math, analyzing numbers and generally love to learn new skills, especially related to business and finance. • Major bonus points for being great with finances, budgets and financial statements. • Have excellent attention to detail and high-level accuracy with documents. • Flexible in daily routine; able to prioritize and manage shifting responsibilities. • Able to assess, prioritize and act quickly. • Learning based and solution oriented. • Deadline driven and extremely organized. • Open to new ideas and systems. • Able to stay calm and patient when faced with emotional situations. • Excellent customer service and interpersonal skills; can empathize and build relationships with a variety of personalities. • Able to make quick and effective decisions, solve problems, as well as maintain confidentiality. • Excellent verbal and written communication skills. • Proficient in time management. Compensation: $18 - $22 / hour, part time / full time (flex schedule a possibility)

    • Handle/manage the email inbox, contacts and calendar for the president of the company. • Compiling data, reports, spreadsheets and assisting in due diligence and bank related documentation. • Coordinating and scheduling podcast, media, and event appearances as well as travel schedules. • Helping design, document and compile business processes and procedures. • Documenting meetings, taking notes, compiling summaries and filling. • Travel, events, and party planning. • Working with various business units in the business, to relay messages and gather data as needed for various tasks. • Phone calls and followups with contacts as needed. • Take as many day to day office tasks away from executives as possible, organizing workflow and reducing inefficiencies throughout the business. • Help to analyze business and personal budgets, expense reporting, preparation of invoices and bill paying.