Job Description

We are currently seeking ​an Accounts Payable Assistant to join our clients team!You will be responsible for preparing and examining financial records for the company. 

Checks and verifies cost accounting, account payable records, prepares invoices and vouchers, types, files, posts ledger and general journal entries, and/or balances accounts payable records. Uses office automated systems to input data, generate reports, conduct specialized research projects and respond to inquiries. May reconcile difficult accounts. May maintain a complete and systematic set of transactions in a specific phase of accounting.

RESPONSIBILITIES:

• Obtain primary financial data for accounting records
• Works on assignments that are moderately difficult, requiring judgment in resolving issues or in making recommendations.
• Performs accounting support activities with minimal supervision.
• Performs weekly check processing. Reviews and processes expense reports and check requests as needed.
• Answers vendor inquiries, resolves most issues and escalates complex vendor issues to management as appropriate.
• Verifies vendor statements against paid files and contacts vendors regarding discrepancies. Sets up new and maintains existing vendors in the accounting system.
• Supports the distribution of management reports, expense checks and other materials as assigned. Supports the preparation of accruals on a monthly basis.
• Calculates and processes quarterly payments for sales and use taxes, as needed.
• Matches invoices with packing slips, purchase orders and maintains purchase order log. Verifies invoices for proper approval and general ledger codes, escalates non-routine discrepancies to management for resolution.
• Enters completed and approved invoices into accounting system. Assists with the preparation of weekly cash projections. Assists with the preparation of monthly metrics.
• Supports testing of accounting system upgrades as assigned. May prepare wire transfers for vendor payments and 401(k) employer and employee contributions as assigned.
• Performs other tasks and miscellaneous clerical duties as assigned.

QUALIFICATIONS:

• An AA degree in Accounting or Business Administration is a plus. 
• A minimum of 4 years working in a finance discipline is required.
• Experience working in the Pharmaceutical or Biotechnology industry is preferred.
• Must be able to maintain discretion and confidentiality.
• Strong attention to detail regarding documentation is a must.
• Good communication skills both oral and written are a must.
• Good computer and application skills including Word, PowerPoint, Excel, PeopleSoft, and finance databases are required. Accurate 10 key by touch is highly desired.
• Excellent organizational and problem-solving skills with an ability to establish priorities and react quickly and professionally are required.
• Experience with AP automation software is a plus.  Must have an ability to multi-task. Must have excellent interpersonal and customer service skills.