Benefits:

401(k)

401(k) matching

Competitive salary

Health insurance

Opportunity for advancement

Training & development

IT Project Coordinator I

Position Summary The IT Project Coordinator is responsible for supporting and coordinating day-to-day IT project activities to help ensure projects are completed on time and organized effectively. This role focuses on communication, scheduling, documentation, task tracking, and coordination between internal teams, vendors, clients, and field personnel.

This position also requires regular field visits to observe project activity, gather updates, verify equipment or installation progress, and support communication between onsite teams and office staff. This is a coordination-focused role and not a formal IT Project Manager position.

Key Responsibilities

Coordinate day-to-day activities for IT and technology-related projects

Track project tasks, timelines, deliverables, and follow-up items

Schedule meetings and maintain project calendars

Prepare meeting agendas, notes, status updates, and action-item tracking

Maintain project documentation, spreadsheets, and project records

Communicate project updates to internal teams, vendors, clients, and leadership

Conduct field visits to observe project progress, installations, deployments, or support activities

Document field observations and report progress, concerns, delays, or issues to leadership

Support communication between field technicians, installers, vendors, and office teams

Assist with coordinating equipment deliveries, resources, and project logistics

Monitor project progress and escalate concerns when needed

Ensure project records and documentation remain accurate and up to date

Support onboarding and coordination activities for project-related personnel when needed

Qualifications

2+ years of experience in project coordination, IT support coordination, operations coordination, or related roles

Experience supporting IT, technology, deployment, or service-based projects preferred

Strong organizational and multitasking skills

Excellent verbal and written communication abilities

Strong attention to detail and follow-through

Ability to manage multiple priorities in a fast-paced environment

Comfortable working both in an office environment and visiting active project sites

Valid driver’s license and reliable transportation may be required

Proficiency with Microsoft Excel, Microsoft Outlook, and other office productivity tools

Experience with project tracking and collaboration tools preferred

Preferred Skills

Strong coordination and follow-up abilities

Ability to communicate professionally with technical teams, clients, vendors, and leadership

Comfortable working around active installation or deployment environments

Strong problem-solving and time-management skills

Ability to track multiple moving parts and maintain organization under pressure

Experience supporting deployments, low-voltage, infrastructure, classroom technology, or field service projects is a plus

Work Environment

Combination of office and field-based work

Frequent communication with technical teams and onsite personnel

May require local travel to project sites

Fast-paced environment with shifting priorities and deadlines