Provides daily and long-term management of software managed within the customer environment. This includes planning, monitoring, recording, and tracking software licenses to ensure compliance with license agreements and usage standards, service agreements, maintenance, and warranties. Assist in forming procurement strategies to optimize technology spend across the organization. Develop and implement procedures for tracking IT software assets across the enterprise.

Position is currently hybrid on-site/remote but is subject to change based on the needs of the organization.

Responsibilities include, but are not limited to:
• Develop software asset management standards, plans, and procedures.
• Enter and maintain information on software assets into the approved asset tracking system to address budgeting, software compliance, inventory, contracts (maintenance and service agreements), and cost.
• Provide recommendations for software procurements based on utilization and support needs.
• Serve as a liaison with other departments to forecast future technology needs.
• Identify savings opportunities for renewals, software licensing, and services.
• Define software configuration standards and evaluation criteria to aid the purchase and acquisition of new software assets.
• Provide recommendations for improvements that will aid in effectively and efficiently managing software assets throughout the enterprise.
• Create custom reports and compare/analyze data elements from multiple data sources.
• Create new software models using SAM Pro.
• Enter software entitlements and contracts and link them.
• Review software normalization.
• Review/update discovery mapping to existing software models/versions.
• Manage/maintain non-standard and new software requests.
• Check license availability for active software models.
• Define metrics, gather data, and reports effectiveness of IT software asset management processes.

Required Skills

Required Experience

Qualifications:
• Minimum of 7 years of experience with IT software procurement, purchasing, and asset management.
• Comprehensive knowledge of software asset life cycle management processes planning, acquisition, deployment, monitoring, and disposal.
• Experience knowledge utilizing and implementing software asset management tools, including automated discovery.
• Must have working knowledge of the ServiceNow Software Asset Management module.
• Must have experience creating custom software models, entering software entitlements and contracts and linking them, reviewing software normalization, and performing detailed analysis of license utilization and opportunities for cost savings.
• Ability to effectively communicate verbally and electronically.
• Must be detailed oriented to ensure accuracy of asset assignments, inventories, and reporting.
• Must have a positive and patient customer service attitude.
• Must be able to lead, inspire, and mentor a multi-disciplined team of both on-site and remote staff.
• Desired certifications: ITIL 4 and either CITAM (Certified IT Asset Manager) or CSAM (Certified Software Asset Manager). If they are not currently held, they must be obtained within 6 months of start.
• Must obtain a favorable agency public trust suitability determination prior to start date.

Position Summary

Our customer is a utility in Arizona looking to add 2,000 MW of pumped storage energy to its overall capacity to meet growing demand on its network. We are building a high-performing joint venture team to deliver this complex EPC heavy civil project and are looking for motivated, hands-on, collaborative innovators, doers, and problem solvers.

The project will involve the use of a lower reservoir and the creation of an upper reservoir through the construction of new dams. The reservoirs will be connected by underground waterways tunneled into the rock, channeling water down the approximately 1,200-foot drop between the two reservoirs. The project scope includes significant access road development, construction of the upper reservoir with dams and an overflow spillway, underground tunnel waterways in challenging geological and hydrogeological conditions, upper and lower reservoir inlet/outlet structures, hydromechanical equipment, an underground powerhouse, and surface site facilities and buildings.

This is your opportunity to be part of a truly historic project.

The Administrative Assistant provides administrative and operational support to the project management team, ensuring the efficient day-to-day operation of the project office. This position serves as a key point of contact for project personnel, visitors, vendors, and subcontractors while assisting with document management, scheduling, reporting, meeting coordination, and office administration. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced construction environment.

Key Responsibilities

• Provide administrative support to project management, construction, engineering, and project controls teams.
• Coordinate meetings, prepare agendas, record meeting minutes, and distribute action items.
• Maintain project calendars, schedules, and conference room reservations.
• Manage incoming calls, emails, visitors, and general office communications.
• Prepare, edit, proofread, and distribute correspondence, reports, presentations, and other project documentation.
• Maintain project filing systems, both electronic and hard copy, ensuring documents are organized and easily accessible.
• Assist with document control by routing, tracking, and filing project documents.
• Coordinate travel arrangements, lodging, transportation, and expense reporting for project personnel.
• Order and maintain office supplies, equipment, and inventory.
• Assist with onboarding new employees, including office setup and coordination of required documentation.
• Support timekeeping, payroll coordination, and expense processing as needed.
• Coordinate catering, logistics, and setup for meetings and project events.
• Assist with processing invoices, purchase orders, and other administrative financial documentation.
• Maintain confidentiality of sensitive personnel and project information.
• Support special projects and perform other administrative duties as assigned.

Qualifications

• High school diploma or GED required; Associate's degree in Business Administration or a related field preferred.
• Minimum of 3 years of administrative support experience , preferably in construction, engineering, industrial, or project-based environments.
• Excellent organizational and time management skills.
• Strong attention to detail with the ability to prioritize multiple tasks and deadlines.
• Exceptional written and verbal communication skills.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, and Teams.
• Ability to work independently while supporting multiple departments.
• Professional demeanor with excellent customer service and interpersonal skills.

Preferred Qualifications

• Experience supporting large EPC, heavy civil, industrial, mining, energy, or infrastructure projects.
• Familiarity with construction document management systems such as Procore, Aconex, SharePoint, Bluebeam, or Autodesk Construction Cloud.
• Experience with ERP systems such as Oracle, SAP, CMiC, or JD Edwards.
• Knowledge of construction terminology and project administration processes.
• Experience coordinating travel and logistics for project teams.

Physical Requirements

• Ability to work in both office and active construction site environments.
• Ability to sit, stand, and walk for extended periods.
• Ability to climb stairs and navigate uneven terrain during field visits.
• Occasionally lift up to 25 pounds.
• Ability to travel to project work areas as needed.

Why Join Us?

Join a team delivering one of the most significant pumped storage hydropower projects in North America. You'll work alongside industry-leading professionals on a once-in-a-generation infrastructure project that will provide reliable, renewable energy for decades to come. If you're looking to make a meaningful impact while growing your career in project finance and construction operations, we'd like to hear from you.

Traylor Bros., Inc. is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, veteran status, sex, sexual orientation, gender identity, age, genetic information, pregnancy, disability, protected activity, or other non-merit factors.