Job Description

ITW is seeking a Patent Project Coordinator to support at least two in-house patent attorneys.

DUTIES INCLUDING PROJECT COORDINATION AND ADMINISTRATIVE SUPPORT SUCH AS:         

• Interpreting correspondence to identify and track docket dates for patent prosecution.
• Maintaining and updating patent prosecution and correspondence dockets.
• Detailed electronic filing and data retrieval.
• Preparing and occasional filing of IP documents, including routing for execution.
• Formatting specialized forms and documents.
• Coordinating and routing foreign filing recommendation forms and instructions within the enterprise.
• Generating and formatting reports.
• Downloading and organizing patents and patent-related documents.
• Creating and maintaining an agreement docket.
• Designing/formatting presentation slides.
• Assisting with IP recognition-related processes and events.
• Liaising with IP staff and legal staff on projects.
• Understanding, improving, and simplifying processes associated with IP workflows.
• Performing other departmental duties and projects as assigned.

Qualifications

• Associate degree required; bachelor’s degree preferred.
• 1-4 years of experience in an administrative support role and/or projects-related role.
• Knowledge of, or experience with, patents strongly preferred.
• Technical competence in MS Office 365 – Outlook, Word, Excel, Access, PowerPoint, and SharePoint.
• Preferred experience with CPi or other IP Matter Management and/or docketing software.
• Detailed and accurate data input capability.
• Preferred experience with electronic legal billing systems.
• Ability to efficiently multitask and prioritize responsibilities in a fast-paced environment.
• Ability to work with limited supervision and also effectively as part of IP and legal team.
• Status as Notary Public is a plus.
• Candidate must have a strong sense of professional responsibility.

Additional Information

Illinois Tool Works Inc. (“ITW” or “the Company”) is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, gender identity, sexual orientation, religion, national origin, age, disability, protected Veteran status or any other characteristic protected by applicable federal, state, or local laws.

If you are a qualified individual with a disability and are unable or limited in your ability to use or access the online application system process due to your disability, please email corp_accessibility@itw.com to request assistance. No other requests will be acknowledged.