Job Description

REAL ESTATE EXECUTIVE ASSISTANT

If you’re an experienced Real Estate Executive Assistant looking for an opportunity to grow your career in a creative and collaborative environment, we might be the right place for you! As a successful boutique commercial real estate brokerage and private equity investment firm, we pride ourselves on our innovative approach to client service. We’ve created a work environment where your ideas and input are welcomed, a positive attitude is appreciated, and hard work is highly rewarded.

We’re creating new business models for the clients in our industry and are putting together a team of bright, committed, and flexible achievers to help us grow. We need a proactive, independent thinker, with excellent time management and organizational skills to join our team. This high profile position is ideal for someone with a desire for professional growth and responsibility who wants to make a visible impact. You will analyze, prioritize, facilitate, and resolve issues for our principals and clients, while supporting daily operations for two Executives. Someone with a current California Real Estate (or someone willing to obtain a license in the immediate future), is highly preferred.

POSITION OBJECTIVES & EXPECTATIONS

• Act as gatekeeper, calendar manager, and provide administrative support to both Principals;
• Underwrite assets for sale - enter property financial information into Excel;
• Prepare or oversee preparation of marketing materials, including brokers’ opinion of value, offering memorandum, emails, postcards, ads, website updates, press release and social media posts;
• Oversee and manage third-party professionals including photographers, copywriters, graphic designers, website designers, etc.
• Create standard listing and commission agreements;
• Interact directly with clients, including setting up property tours and inspections, resolving routine issues, and responding to inquires;
• Coordinate with escrow, title, inspectors, third-party vendors, and oversee the escrow and closing process;
• Research industry conditions and market comparables;
• Assist with the preparation of proposals, presentations, and meeting materials;
• Obtain and catalog due diligence documents;
• Prepare and manage contracts, disclosures, and listing agreements;
• Coordinate and manage Email and Social Media marketing campaigns;
• Present and communicate appropriate and consistent brand standard;
• Other projects or responsibilities as needed.

REQUIREMENTS & SUCCESS CHARACTERISTICS

Strong familiarity and understanding of Real Estate contracts using CAR ZipForms;

Proficiency with MS Office and Google Drive - Above average skill with Excel;

Exceptional verbal and written communication;

Ability to develop and maintain positive client relationships and deliver consistent quality service;

Proactive work ethic with a ‘no job is too small’ attitude;

Ability to multi-task with attention to detail and accuracy;

The drive and energy to successfully meet multiple and competing deadlines;

Knowledge of social media marketing concepts and strategy;

Willingness to work occasional evenings and attend corporate events.

Company Description

As a boutique HR Business Solutions firm, we know it's all about finding the right people for the right job. And finding the right job is more than coming across a good posting or putting together a great resume. We work as closely with our candidates as we do our clients. It's not just the right way, it's the only way to a successful connection!