Development Coordinator

Illinois Humanities

Development Coordinator

Chicago, IL
  • Responsibilities

    Are you seeking a position in the non-profit world that utilizes your fundraising skills? Offers the opportunity get in on the ground floor of developing fundraising strategies for a diverse set of programming that affects change throughout the State of Illinois? Gives you the chance to work with a dynamic group of individuals?

    Then, we invite you to apply to join the Illinois Humanities advancement team!


    Illinois Humanities catalyzes dialogue to examine issues important to democracy. Using the humanities as a tool to stimulate discussion, we create experiences across Illinois through programming, events, and grantmaking to engage a diverse public on ideas and issues that matter.


    Illinois Humanities seeks a detail-oriented professional to support all aspects of fundraising related to gift and data processing, gift acknowledgements and stewardship of individual, institutional and corporate relationships.

    The Development Coordinator is a core member of a growing fundraising department inspired by the mission of Illinois Humanities and excited about being part of a team committed to fundraising excellence. Reporting to the Development Director, the Development Coordinator ensures data accuracy and integrity for the growing database of donors; oversees gift processing and gift acknowledgments; manages monthly development/finance gift reconciliation processes; runs weekly and monthly progress to goal reports; manages donor tracking; and supports donor cultivation and research efforts.


    Serve as Illinois Humanities’ Raisers Edge administrator for the development department. Follow best practices to record donor information; assist staff with constructing queries, exports and reports. Design and maintain policies, procedures, training manuals, and documentation related to use of the database and reports.

    • Oversee gift processing, including entering gifts, reconciling gift information with the finance department, and executing gift acknowledgements in a timely manner
    • Create and update weekly and monthly progress-to-goal reports. Respond to data retrieval requests such as mailing lists, event RSVPs and proposal status queries quickly and accurately
    • Prepare grant proposal and sponsorship packages; assemble funder reports
    • Serve as the liaison with Information Technology staff
    • Coordinate with the IT department on database management issues including upgrades and patches, special projects or performance issues
    • Remain familiar with key software packages and interact with vendors to provide support for the Development staff—such as integrating social media platforms into day-to day fundraising
    • Maintain integrity and security of the fundraising database and donor information
    • Support special events, donor cultivation and board meetings when they arise
    • Other duties as assigned


    • Overall grasp and knowledge of the philanthropic community
    • Dependability, accuracy, and attention to detail are required
    • Able to work in a fast-paced, high energy environment, meet deadlines, multi-task, and provide effective follow-up with staff and external partners
    • Strong orientation to customer service; utmost discretion in handling confidential data
    • 1-3 years of experience working in non-profit or social impact organization
    • Proven track record with non-profit fundraising; demonstrated ability to conduct research.
    • Fundraising database experience is essential; knowledge of Raiser’s edge preferred
    • Familiarity with Microsoft SharePoint and Raiser’s Edge NXT ideal
    • Fluency with Microsoft Office preferred
    • B.A. or equivalent combination of training and experience relevant to the job duties preferred


    • Salary commensurate with experience.
    • Excellent benefits package, which includes health insurance, a 401 (k) plan, paid vacation time, holidays, and sick time, and opportunities for professional development.


    • Main office in Chicago’s Loop is fully accessible. Work at off-site locations is required and those may not necessarily be fully accessible.
    • Evening and weekend work is required and a flexible work week is allowed.
    • This role routinely uses standard office equipment such as computers, phones, and scanners. Employee is regularly required to communicate effectively via computer and phone.
    • The employee must occasionally lift and/or move objects up to 25 pounds.
    • Smoke- and drug-free environment.
    • Illinois Humanities is an equal opportunity employer and seeks to employ qualified individuals based on individual merit. It does not discriminate against any individual with respect to the terms and conditions of employment based on that individual’s race, sex, age, religion, color, national origin, disability, genetic information, marital status, veteran status, sexual orientation, gender identity or expression, housing status, or any other non-merit factor protected under state, local, or federal laws. Equal Employment Opportunity applies to all personnel actions such as recruiting, hiring, compensation, benefits, promotions, training, transfer, termination, and opportunities for training. Illinois Humanities is committed to a fair and equitable workplace where everyone is a respected and valued member of the team.


    You will need to supply a cover letter, CV/resume, and names and contact information for 3 references once clicking the "Apply for this Position" button above. The position will remain opened until filled.