Job Description

POSITION TITLE: Parish Administrator

REPORTS TO: Senior Pastor

STATUS: Non-Exempt (hourly); approximately 30 hours per week

POSITION OVERVIEW:

Administers policies set by the church council, as applicable. Supports worship by preparing worship scripts, PowerPoint presentations, and weekly emails to the congregation. Functions as a purchasing agent, authorizes vendor payments, and prepares semi-monthly payroll and reports. Oversees campus maintenance and personnel administration. Coordinates campus activities and programming. Functions in a public relations capacity to members and nonmembers. Serves as a communication liaison between Council, committees, pastor, staff, and outside service representatives/organizations.

POSITION QUALIFICATIONS:

EDUCATION: Bachelor’s degree in business management or related discipline preferred, but not required.

EXPERIENCE: Five plus years of increasing responsibility in office management and administration; fiscal management is a bonus.

OTHER REQUIREMENTS:

• Must have experience with Microsoft word processing, presentation, spreadsheets, and database tools.

• Excellent communication skills with the ability to communicate effectively with a diverse group at various levels of sophistication.

• Ability to work collaboratively with ministry staff, lay workers, and volunteers.

• Must be capable of working independently with minimal supervision.

• Prior experience serving in a church or worship setting is preferred.

RESPONSIBILITIES:

WORSHIP SUPPORT (30%):

• Proofread and print weekly worship scripts

• Create weekly worship PPT slides based on worship scripts

• Prepare, proofread, and publish printed weekly bulletin, inserts, and fliers for events

• Prepare and publish lector and communion assistant schedules and send weekly volunteer reminders

OFFICE ADMINISTRATION (50%):

• Create a welcoming and inviting atmosphere in church office

• Answer main telephone

• Respond to or re-direct church emails

• Collect and distribute mail daily

• Distribute emails to the congregation via Constant Contact or Mail Chimp

• Maintain parish calendar

• Create, proofread, and publish an electronic newsletter

• Prepare printed materials for mailings (ensuring bulk mail compliance)

• Assist church council and committees with drafting, maintaining, and updating policies/procedures when requested

• Provide administrative support for required filings and records

• Ensure compliance with state and federal employment regulations

• Assist in an annual review of property and liability insurance

• Maintain parish register

• Keep current membership records in database

• Coordinate and compile church annual report

• Facilitate and coordinate the church's campus usage between church and outside organization groups

• Maintain and update COL (Certificate of Liability) for outside groups

PURCHASING & PAYMENT CONTROL (20%):

• Purchase and receive materials for office, nursery, church life, library, education, etc.

• Authorize vendor payments

• Control petty cash

• Purchase janitorial and office supplies

• Develop annual office/administrative budget

• Prepare semi-monthly payroll and reports

Company Description

Incarnation Lutheran is located in Poway, CA. We would love to have you join us as we experience and celebrate God’s gifts of grace in worship, and as we seek to live out our vision statement, “Serving God in the service of ALL God’s people.”