Job Description

The Indianapolis Motor Speedway is the worldwide leader in motorsports entertainment and the largest spectator sporting facility in the world. However, we are also about people. A talented staff with diverse skills that are used to the fullest in order to stage the world's great motor racing events. Employees at IMS are challenged daily to excel in an environment where the pace matches the high speed of the cars that race at our famous facility. Working for us is a demanding, yet rewarding, endeavor for dedicated professionals who want to reach their ultimate potential amid the excitement, tradition and pageantry of the World’s Greatest Race Course.

POSITION SUMMARY:

The role of the Staff Accountant is primarily responsible for management of the cash counting procedures, auditing and depositing of payments, reconciling multiple general ledger accounts, and for maintaining accurate listings of construction in progress and fixed assets. The duties assigned to this position require extensive communication with several departments within the company.    

SPECIFIC DUTIES:

• Prepare monthly reconciliations of all cash accounts and other assigned general ledger accounts.  Write journal entries to record certain monthly transactions.  Submit all entries and complete all assigned reconciliations within the month-end close period.  
• Receive daily sales and deposit batches from the IMS Ticket Department, IMS Credentials, Brickyard Crossing Golf Course, and IMS Photo Retail.  Prepare the cash and checks for deposit and forward batch paperwork to Accounts Receivable for recording in Great Plains.   
• Manage cash handling operations during events at the Indianapolis Motor Speedway.  This includes scheduling Accounting Department staff to count cash, maintain cash counting equipment, coordinate safe and effective logistics for moving cash around the property, audit received cash against ticket inventory/sales and address discrepancies, record gate and parking sales, and prepare received cash for deposit to the bank. Work closely with the IMS Ticket Department and IMS Guest Services to establish effective procedures for handling event cash between the departments.  
• Responsible for coordinating the internal ticket audits of main events, and the main contact with external auditors for this process.
• Prepare monthly reconciliations of all score accounts. Score cash, score accounts receivable, deferred score revenue.
• Track and review invoices coded to construction in progress to ensure the purchase falls within the company’s capitalization policy. Gather electronic files of invoices charged to construction in progress.  Track the status of projects and place into service when complete.  
• Using Bloomberg BNA Fixed Asset software, maintain an accurate listing of fixed assets for the company.  Create monthly journal entries for accumulated depreciation and depreciation expense using calculations from BNA. Work with the departments to track assets and perform an annual inventory.  Ensure all assets are appropriately listed for property tax purposes.
• Aid in the general ledger accounting for the corporate enterprises.  
• Assist in preparation of documents for annual financial statement audit.
• Work on other projects as assigned by the Supervisor.

QUALIFICATIONS:

  _Supervisory Responsibilities _

• This position does not have any supervisory responsibilities.

_Education _

• Bachelor’s Degree in Accounting or related field from accredited college/university.  
• CPA or MBA preferred

_Skills/Experience _

• A minimum of two years' accounting experience is required.
• The person who is selected for this position should be a proactive, efficient, detailed, flexible, resilient, organized, team player. Specific skills include:

1. Proficient with Microsoft Office with strong Excel skills
2. Previous experience with Microsoft Great Plains Accounting Software and/or Bloomberg BNA Fixed Asset software a plus
3. Ability to identify problems and create solutions
4. High integrity and confidentiality
5. Excellent communication skills
6. Ability to work independently and as part of a team
7. Ability to prioritize and follow up on tasks and perform multiple responsibilities efficiently and accurately at the same time
8. Positive attitude

_Travel/Work Hours _

• Work requirements typically fall within normal business hours with little to no requirements for travel. Weekend or evening hours are not typical, but may be required for peak seasonal needs.

PHYSICAL DEMANDS:  

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 

• Physical demands consist primarily of sitting, sometimes for long hours.
• Must be able to see and hear in the normal range with or without correction and communicate verbally and in written form with great facility and must be able to be understood.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.   Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Work is primarily performed in an indoor office environment.
• Candidate shall be exposed to those conditions normally encountered in a business office environment. 
• Candidate is faced with frequent interruptions and must meet with others on a regular basis.

COMPANY BENEFITS:

Full-time employees enjoy a very competitive benefit package. Benefits include: Medical (including tax-advantaged Health Savings Account), Dental, Vision, 401(k) with 100% company match up to 5%, Paid Vacation, Personal & Sick Days, 10 Paid Holidays, Company Paid Life Insurance, Short-Term & Long-Term Disability, Paid Maternity / Paternity Leave, On-site Workout Facility, and more.

EQUAL OPPORTUNITY EMPLOYER:

The Indianapolis Motor Speedway provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, amnesty or status as a covered veteran in accordance with applicable federal, state and local laws. The Company complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities and/or events.