Job Description
Industry Consultants, Inc. is seeking an experienced Executive Assistant to provide administrative support for our client in the entertainment industry. The Executive Assistant will work closely with C-level staff to ensure smooth operations across all company sectors.
Responsibilities:
Assist the c-suite in preparation for events and panels.
Sustain daily calendars of meetings and events.
Conduct coordination of teams, keep track of consultants, monthly reports, and key deadlines.
Organize and schedule conference calls, and webinars and implement successful reporting processes.
Coordinate travel arrangements, lodging, and car rentals for client events and conferences.
Handle highly confidential information in a discreet and disciplined manner.
Prepare meeting materials, including assisting with creating presentations, handouts, and other related materials.
Maintain and continuously update the client’s contact and address book.
Help manage and delegate tasks to the client’s team members and third-party contractors.
Work with the client’s marketing and communications team to ensure newsletters, press releases, and other media-type processes flow smoothly.
Maintain filing and e-filing systems and databases.
Requirements:
Bachelor's degree in Business Administration, Communications, or a related field.
Proven experience as an Executive Assistant or in a similar role.
Excellent written and verbal communication skills.
Strong organizational and time management skills with the ability to multitask and prioritize tasks effectively.
Proficient in Microsoft Office Suite and Dropbox.
Knowledge of the nonprofit sector and fundraising best practices is preferred.
Location: This position is based in New York City. Mostly remote but may need to come into the New York Office on rare occasions.
Company Description
About us:
Industry Consultants, Inc. offers a spectrum of consultant services including administrative support, technical assistance, and operational management. We help clients generate revenue streams and procure professional services.
About us: \r\nIndustry Consultants, Inc. offers a spectrum of consultant services including administrative support, technical assistance, and operational management. We help clients generate revenue streams and procure professional services.