Job Description
JOB TILE: Administrative Assistant
CONTRACT: 6 Months (CONTRACT TO HIRE)
LOCATION: Cedar Rapids, IA
JOB DESCRIPTION:
- Supports one or more individuals, but normally works in a confidential and highly responsive relationship with management at a more senior level of responsibility and discretion (Manager).
- Types and assembles data (i.e. tables, charts, reports, and memorandums) from verbal or written instruction; applies basic knowledge of equipment capabilities to plan details of formatting, spacing and page layout.
- Proofreads typed data ensuring proper spelling, punctuation, and grammar usage; may perform minor document revisions to ensure clarity. - Composes letters, memorandums, and recurring reports without dictation, for appropriate signatures.
- Compiles data from numerous sources and produces summary reports as required under general direction.
- May involve mathematical calculations and tabulations in accordance with established methods.
- Establishes, maintains and revises departmental files and readily identifiable control files for matters in progress.
- Receives and prioritizes telephone calls, business visitors, and incoming mail; routes mail and inquiries to proper personnel.
- Interfaces with departmental personnel concerning routine reporting and exchange of information requiring minimal interpretation to proper personnel.
- Maintain calendars, schedule appointments, arrange departmental meetings/conferences, and attend meetings to take notes.
- Transcribes recorded dictation for memorandums, correspondence, and reports as required.
- Coordinate morale events for department
- Coordinate travel for departmental personnel.
- May track and maintain departmental budgets and assist management in determining budget requirements.
- May prepare materials for departmental meetings. Interfaces with personnel from numerous Rockwell departments and possible external contacts to exchange information requiring limited interpretation or discussion.
- High School Diploma or equivalent plus 6 years’ experience.
- Cooperation - Recognizes that individual goals contribute toward accomplishing team outcomes.
- Coordinating - Demonstrates the ability to circulate information through the proper channels.
- Customer Service Orientation - Generally applies fundamental service techniques and adheres to proper customer procedures when interacting with customers.
- Dependability - Demonstrates the ability to follow through with work assignments and support management's policies and procedures.
- Detail Orientation - Is able to provide the status of work assignments at any time and can quickly produce any documentation or information that is need.
- Information Management - Uses various software packages to maintain and update documents and records.
- Relationships - Displays a compassionate attitude toward the needs of others.
- Stress Tolerance - Remains professional during stressful situations.