TITLE: Finance Administrator                                             CLASSIFICATION:  Non-exempt

REPORTS TO: Director of Finance

SUMMARY – The successful candidate will be part of a fully integrated team of strategists, designers, architects, construction managers and specialists working primarily on commercial interior design projects. The ideal candidate will be competent in QuickBooks and Excel; knowledge of Salesforce is a plus. They will be self-motivated and trustworthy. The Finance Administrator ensures smooth running of our company’s financial sector which is integrated throughout all other areas of our team.

SUPERVISORY RESPONSIBILITY:  None

ESSENTIAL JOB FUNCTIONS

•  Manage financial and project data in spreadsheets and reports.
• Keep accurate and up to date records and reports for submission or presentation.
• Create and distribute initial progress and final client invoices based upon terms and project progress.
• Accept and post vendor and subcontractor bills in company file management platform for approval by project team. Enter approved bills in Finance Platform for payment.
•  Management of monthly Sales Tax calculations and reporting in all states currently registered and licensed to conduct business in.
• Receive Purchase Order request from project team. Create, distribute and file Purchase Orders based on project vendor and date.
• Maintain accurate and up to date insurance certificates and W9 documents for all vendors, subcontractors, and current projects.
• Commit to the client experience through effective, timely written and accurate financial information.
• Actively contribute ideas, communications, and assistance within a matrix environment as a team member.
• Maintain up to date task status and schedule of responsible tasks in Project Management Platform.

SKILL & KNOWLEDGE REQUIREMENTS

• Excellence in written communication
• Ability to successfully involve oneself in a team collaboration environment
• Organized and descriptive note taker with clear objectives. 
• Attention to detail in all finance documents
• Strong follow-through and commitment to team deadlines
• Self-motivated, a can-do attitude is essential

TECHNOLOGY EXPERTISE REQUIREMENTS

• Competent in QuickBooks and Excel
• MS Office (Word, Excel, Outlook)
• Ability to learn Infinity Group CLEAR™ Project Management Platform
• Knowledge of Salesforce is a plus

EDUCATION

• High School Diploma: BA in Accounting, Business or relevant field is preferred
• Any industry certifications welcome

PHYSICAL REQUIREMENTS

• Be able to lift samples and plan sets
• Must be vaccinated and willing to maintain all CDC guidelines

BENEFITS OFFERED

• Vacation / Sick Days
• Company Holidays
• Medical Insurance
• 401K Plan (optional)
• Corporate Outings and Events
• Business Casual Attire per Corporate Policies

A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties.  All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.  To perform this job successfully, the incumbent(s) will possess the skills, aptitudes and abilities to perform each duty proficiently.  The requirements listed in this document are the minimum levels of knowledge, skill or abilities.

This job in no way states or implies that these are not the only duties to be performed by the employee(s) incumbent in this position.  Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instruction or assignments.

This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.