Job Description

Key responsibilities:

• Work directly the Talent Director to draft contracts for Talent bookings. This will include writing, reviewing and sending contracts to Talent brokers with a high level of accuracy.
• Liaise with Talent Booking Agencies to ensure contracts are being executed and fulfilled according to agreed upon timelines.
• Monitor all contract deadlines and maintain status of Talent Bookings for each show.
• Update guest database system with contract deal points as they become available.
• Process and maintain all accounting records related to Talent payments for all shows. This includes requesting proper paperwork from Talent agencies, submitting payments to accounting, following up on payments and recording reimbursements required.
• Work with Content Team on creating special event packages for specific Talent for events.
• Maintain the accuracy of websites (Talent appearance days and pricing).
• Manage Talent cash outs on-site for all events. This includes keeping detailed records of Talent’s pre-payments, following up on the status of their sales at the events on a daily basis and creating post-show reports for Talent brokers and internal Management.
• Manage Appearance Fee budget line for each event. This includes forecasting risk and updating with actuals after each event.
• Create and maintain Talent agency guest database for ease of reference for future Talent bookings.
• Liaise with Marketing Team on Guest announcement schedules and relay information to Talent Booking brokers to increase social media engagement.
• Work directly with Content Team on print & electronical collateral deadlines. This includes providing full lists of confirmed Talent for each event as requested.
• Provide support to Talent Relations Department with other administrative duties as required
• Lead on-site for the management of high-level Talent (as required).

Qualifications

• A minimum of 3 years of work experience in a fast-paced, dynamic environment in an administrative capacity.
• Experience working with contractual agreements and contract management required
• Experience with customer service
• Ability to travel 25-40% of the time including weekends (will include international travel and a valid passport is required)
• Ability to assess multiple tasks and prioritize effectively to meet tight deadlines and constant changing priorities.
• Highly organized and has great attention to detail.
• Excellent analytical and negotiation skills.
• Ability to communicate clearly with various levels of management within the organization, as well as with Talent brokers.
• General knowledge of Pop Culture considered and asset.
• Experience in the entertainment or talent industry preferred
• Must be proficient in Microsoft Office applications
• Bachelor’s degree in equivalent experience (business, communications)

Nice to Haves:

• Background in accounting dealing with contracts, onsite payments and reconciliations

Additional Information

We offer:

• The pay range for this position is USD $44,625 - $55,000 or CAD $50-60K depending on experience
• Access to LinkedIn Learning and other development/training opportunities
• Health and Wellness Benefits (medical, dental, eye)
• 401K and Matching
• Employee Stock Purchase Program
• Generous PTO policy
• Work-life balance
• Additional discounts through various partnerships

We know that sometimes the 'perfect candidate' doesn't exist, and that people can be put off applying for a job if they don't fit all the requirements. If you're excited about working for us and have most of the skills or experience we're looking for, please go ahead and apply. You could be just what we need! We believe strongly in the value of diversity and creating supportive, inclusive environments where our colleagues can succeed. As such, Informa is proud to be an Equal Opportunity Employer. We do not discriminate on the basis of race, color, ancestry, national origin, religion, or religious creed, mental or physical disability, medical condition, genetic information, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity, gender expression, age, marital status, military or veteran status, citizenship, or other protected characteristics under federal, state or local law.