Job Description

POSITION DESCRIPTION:

This position is far beyond an "Executive Administrative Assistant" so if that's what you're looking for, we wish you luck in your job search.  However, if you can take those skills and energy that allowed you to earn your J.D. or MBA and apply them to the real world business of a company poised for a major growth period, this is a chance to become an extension of our CEO by staying on top of a fast-paced array of project pipelines. Track, organize, and execute. Not for the faint of heart, this position requires you to be an extraordinary multi-tasker who can remember rapid-fire information, contextualize it, prioritize action, and then roll up your sleeves and dive into the fray.

The Business Project Manager captures and processes a large volume of incoming information across a range of channels (emails, action items from meetings, verbal requests, task updates, etc.). Tasks involving Accounting, Audits, Contracts and Legal-related issues will be in your wheelhouse among a myriad of other subjects that involve the day to day running of a multi-million dollar business. You will organize the information according to project and task, making it readily accessible to the necessary stakeholders. You will interpret the importance of each piece of information to relevant projects and how it impacts overall priorities – and you will update priorities, projects, and tasks accordingly.

You need to be multi-talented to succeed but, in this role, traditional professional experience takes a backseat to ambition, energy, and raw talent. We’re looking for someone who feels energized by tracking and arranging a large number of “rapidly moving pieces”, while also diligently adhering to procedures for ensuring key information is retained and clearly communicated. Our ideal candidate is extremely energetic, with a strong business sense, innate ability to contextualize, and an insatiable desire to learn.

KEY RESPONSIBILITIES:

• Capture, process, and contextualize extremely high volume of information, arriving across multiple channels.
• Track and prioritize projects and tasks across every business area and partner.
• Interpret complex task interdependencies, reprioritizing rapidly in dynamic situations.
• Communicate with internal and external stakeholders to ensure shared understanding and expectations.
• Follow-up consistently to ensure necessary information is available according to schedule.
• Complete assorted tasks and projects, as necessary.

Qualifications

KEY SKILLS:

• Exceptional multi-tasking and multi-processing abilities.
• Strong communication skills across a range of channels.
• Strong critical thinking and problem-solving skills.
• Listening and asking questions to confirm understanding.
• Fluency in, or ability to learn quickly, multiple project management methodologies and supporting applications.

BEHAVIOR/EXPECTATIONS:

• Professionalism: Adhere to essential professional skills
• Understand and apply ITP’s Mission Statement and values in daily work (See website: www.itpnet.com)
• Demonstrate understanding of ITP product and services
• Have and maintain specific skills and knowledge relating to the Executive Assistant position
• Participate in cooperative staffing model
• Adhere to ITP Policies and Procedures

Additional Information

LOCAL CANDIDATES ONLY. NO AGENCIES

We offer Excellent Benefits - Medical, Dental, Vision, Life, 401k and employee discounts.

Please include salary requirement in your cover letter when applying

All your information will be kept confidential according to EEO guidelines.

ITP is an Equal Opportunity Employer, M/F/D/V