Sorry, this listing is no longer accepting applications. Don’t worry, we have more awesome opportunities and internships for you.

CEO Strategic Assistant - MBA or J.D. preferred

Information Technology Partners

CEO Strategic Assistant - MBA or J.D. preferred

Burbank, CA
Full Time
Paid
  • Responsibilities

    Job Description

    If you have your J.D. or an MBA, have relevant business experience working for a dynamic Executive or Owner and are a motivated team player who relishes a challenge, delivers results, and learns from each new experience, please read on. If you want a comfortable job that you know you can already do well, then this is NOT the company for you. We are NOT looking for the typical Executive Adminstrative Assistant.  But if you want to work in a fast-paced environment, solve open-ended problems, and “peek behind the curtains” at how cutting-edge IT supports and protects businesses, then we’d love to hear from you!

    POSITION DESCRIPTION: CEO'S RIGHT HAND. 

    ARE YOU A LEADER? CAN YOU TAKE ON COMPLEX, HIGH PRIORITY TASKS? DO YOU HAVE AN INFORMATION TECHNOLOGY BACKGROUND?  DO YOU HAVE YOUR M.B.A. OR J.D.? THAT’S THE MINDSET AND CHARACTER REQUIRED FOR THIS ROLE.

    Our CEO STRATEGIC ASSISTANT is just that. You will assist and manage strategic tasks as you work directly with the Owner/CEO of the company. YOU WILL TAKE ON SIGNIFICANT PROJECTS ON BEHALF OF THE COMPANY/CEO. YOU WILL PERFORM RESEARCH AND COMPLETE TASKS ON FINANCIAL, LEGAL AND COMPLIANCE ISSUES; AND YOU WILL COMPLETE A VARIETY OF ADDITIONAL BUSINESS OPERATIONAL ASSIGNMENTS AS REQUIRED.

    The job is to act as an intermediary between the CEO and clients, employees, vendors, government agencies, etc. In point of fact, this role may manage other employees and the office in general, to some extent, in order to accomplish these tasks on the CEO’s behalf.

    The CEO Strategic Assistant captures and processes a large volume of incoming information across a range of channels (emails, action items from meetings, verbal requests, task updates, etc.). TASKS INVOLVING ACCOUNTING, AUDITS, CONTRACTS AND LEGAL-RELATED ISSUES WILL BE IN YOUR WHEELHOUSE among a myriad of other subjects that involve the day-to-day running of a multi-million dollar business. YOU WILL ORGANIZE THE INFORMATION ACCORDING TO PROJECT AND TASK, MAKING IT READILY ACCESSIBLE TO THE NECESSARY STAKEHOLDERS. You will interpret the importance of each piece of information to relevant projects and how it impacts overall priorities – and you will update priorities, projects, and tasks accordingly.

    You need to be multi-talented to succeed.  We’re looking for someone who feels energized by tracking and arranging a large number of “rapidly moving pieces”, while also diligently adhering to procedures for ensuring key information is retained and clearly communicated. Our ideal candidate is extremely energetic, with a strong business sense, innate ability to contextualize, and an insatiable desire to grow.

    KEY RESPONSIBILITIES:

    • Capture, process, and contextualize extremely high volume of information, arriving across multiple channels.
    • Track and prioritize projects and tasks across every business area and partner.
    • Interpret complex task interdependencies, reprioritizing rapidly in dynamic situations.
    • Communicate with internal and external stakeholders to ensure shared understanding and expectations.
    • Follow-up consistently to ensure necessary information is available according to schedule.
    • Complete assorted tasks and projects, as necessary.
  • Qualifications

    Qualifications

    KEY SKILLS:

    • Exceptional multi-tasking and multi-processing abilities.
    • Strong communication skills across a range of channels.
    • Strong critical thinking and problem-solving skills.
    • Listening and asking questions to confirm understanding.
    • Fluency in, or ability to learn quickly, multiple project management methodologies and supporting applications.
    • J.D. or MBA and 3-5 years related business experience preferred.

    BEHAVIOR/EXPECTATIONS:

    • Professionalism: Adhere to essential professional skills
    • Understand and apply ITP’s Mission Statement and values in daily work (See website: www.itpnet.com)
    • Demonstrate understanding of ITP product and services
    • Have and maintain specific skills and knowledge relating to the CEO Strategic Assistant position
    • Participate in cooperative staffing model
    • Adhere to ITP Policies and Procedures

    Additional Information

    PLEASE INCLUDE SALARY REQUIREMENT WHEN APPLYING.

    PRINCIPALS ONLY. NO AGENCIES

    NOTE THAT WE ARE FOLLOWING COVID PROTOCOLS. WE REQUIRE ALL EMPLOYEES TO BE VACCINATED AGAINST COVID OR UNDERGO REGULAR TESTING. ALSO TO WEAR MASKS AT ALL TIMES IN THE BUILDING, EXCEPT WHEN IN THEIR OFFICE OR AT A SOCIALLY DISTANCED WORK STATION.

    We offer Excellent Benefits - Medical, Dental, Vision, Life, 401k, Tuition assistance and paid time off.

    All your information will be kept confidential according to EEOC and CCPA guidelines.