Job Description

DUTIES AND RESPONSIBILITIES:

· Maintains Chief Executive Officer's schedule

· Produces information by transcribing, formatting, inputting, editing, retrieving, copying and transmitting text and data, correspondence and proposals as directed

· Maintains and protects operations by keeping confidentiality of the corporation’s sensitive issues

· Maintain Administrative and Board files

· Order supplies for the department following internal procedures

· Opens and routes executive correspondence

· Responsible for the Administration Office corporate credit card

· To correlate, duplicate and distribute all Board materials in a timely fashion

· Assists in the supervision of the operation and maintenance of the administrative copy and fax machines

· Assists in the training of clerks as directed

· Keeps equipment operational by following instructions and established procedures

· Secures information by completing data base backups

· Provides historical reference and reports by utilizing and retrieving systems

· Contributes to team effort by accomplishing related results as needed

· Performs other duties as assigned

· To screen all incoming calls for the Executive Officer and transfer the call or take an accurate message as necessary

MINIMUM REQUIREMENTS:

· Four years’ experience of increased responsibility in secretarial and clerical duties

· Ability to write and spell correctly

· Excel/Microsoft Word skills and ability to type a minimum of 50 wpm

· Ability to use general office equipment such as a computer, typewriter, copy machine, fax machine, telephones, etc.

· Ability to take and transcribe meeting minutes

· Demonstrates knowledge of administrative office methods and procedures

· Ability to maintain good working relationship with management and staff

· Good oral and written communication skills

PHYSICAL REQUIREMENTS:

· Must be able to lift up to 40 lbs.

· Must be able to hear staff on the phone and those who are served in-person, and speak clearly in order to communicate information to clients, vendors, agencies, and staff

· Must have vision which is adequate to read memos, a computer screen, registration forms and other documents

· Must have high manual dexterity

· Must be able to reach above the shoulder level to work, must be able to bend, squat and sit, stand, stoop, crouching, reaching, kneeling and twisting/turning

Company Description

Inland Behavioral and Health Services, Inc. is a community based non-profit Federally Qualified Healthcare Organization accredited by The Joint Commission and PCMH designated. IBHS operates three facilities in San Bernardino and one in Banning, California. We offer many different health services including Medical, Dental, and Mental healthcare. We welcome you to browse our site and learn more about the services we provide, the opportunities we offer, our hours of operation, directions to our facilities, as well as our contact information. www.ibhealth.org