Insero Talent Solutions has partnered with a global manufacturing company in Rochester, NY to recruit an Executive Administrator.

Overview:

The position is located at the company’s headquarters. The Executive Administrator reports directly to President and CEO. In addition to supporting the President and CEO, this position will also provide support to Chairman of the Board, Chief Operating Officer, Chief Financial Officer and other members of the senior leadership team.

Responsibilities:

• Maintain strict confidentiality in all matters relating to the conduct of the organization's business.
• Prepare and distribute Board information packets for Board Meetings in a timely manner.
• Organize meetings, including scheduling, sending reminders, presentation development and organizing catering when necessary.
• Manage the executive’s calendars, including making appointments and prioritizing the most sensitive matters.
• Work with the President and CEO and other staff members to welcome visitors to form the best impression of the organization.
• Attend executive team meetings as requested to record meeting minutes and key action items.
• Be the main point of contact for calendars: scheduling meetings, appointments, various calendar items, and coordinating related resources.
• Coordinate regular All-Hands meetings and presentations.
• Prepare correspondence (memos, spreadsheets, reports).
• Create and maintain spreadsheets tracking company data.
• Prepare and update charts and graphs using Excel and PowerPoint; proofread key presentations.
• Assist in travel arrangements and work closely with travel partners; coordinate as needed.
• Screen telephone calls and visitors.
• Distribute executive mail on a daily basis.
• Perform other administrative duties and projects as assigned.
• Provide guidance and support to other admins and reception personnel.

Qualifications:

• Ability to work well in a high-pressure environment.