POSITION SUMMARY   

Responsible for providing administrative assistance and clerical support to a Center for Systems Biology Emeritus Faculty member. 

POSITION DUTIES AND RESPONSIBILITIES

Responsible for providing secretarial support for Faculty member emeritus at the Center for Systems Biology

Prepare and keep updated detailed and complicated meeting and travel itineraries; communicate with internal and external parties to set, confirm, revise, meeting times, other details.

Type and proofread letters of recommendation; reference lists, grant documents, correspondence, reports. Update publications list, biosketches, CVs. Prepare PowerPoint slides for presentations.

Prepare and submit invoices and reimbursements, maintain files.

Screen, respond to and provide information about inquiries received through telephone calls, e-mail, postal mail and scheduled in person visitors; take accurate messages and refer inquires to appropriate individuals.

Make travel, meeting reservations.

All other duties as assigned by the Emeritus Faculty Member.

SKILLS AND ABILITIES

• Excellent proofreading, attention to detail, and strong oral and written communication skills. 
• Strong administrative, office, and computer experience. 
• Excellent interpersonal skills, as well as the ability to work cooperatively in a team environment.

EDUCATION, EXPERIENCE AND KNOWLEDGE

• Bachelor’s degree or equivalent required 
• 3-5 years administrative/secretarial experience preferred.     
• Office and computer software skills (Word, Excel, PowerPoint, Adobe Acrobat DC) required. 
• Strong oral and written communication skills required.

The Institute for Advanced Study requires proof of vaccination.