Job Description

Provides administrative support to the Finance and Accounting department.  In this capacity, performs a variety of assignments including basic administrative duties, handling correspondence, maintaining department calendar and coordinating administrative tasks. 

Qualifications

• Completes specially assigned, Finance and Accounting department specific administrative tasks and projects including
• Collecting and filing Customer Tax Exempt Certificates
• Collecting and electronically attaching Supplier information such as W-9s
• Organizing and maintaining audit support and quarterly audit binders
• Assisting in annual 1099 tax filing
•  An interest to learn, understand, and maintain ownership of customer online payment portals
• Compile and report quarterly utility usage to ITW Environmental Health and Safety (EHS)
• Establishes, organizes and maintains documents and files related to the general administration of the Finance and Accounting department. Including understanding and adhering to the ITW Record Management policy
• Using MS Office, Excel and PowerPoint may be expected to assist in the following:
  • Preparing and distributing presentation material for quarterly department meetings
  • Preparing and tracking customer correspondence for annual escheatment process
  • Review of Accounts Payable and Accounts Receivables for significantly aged credit balances and work with vendors and customers to resolve
• Performs administrative duties to include scheduling meetings, photocopying, faxing, scanning, distributing mail, arranging departmental activities and ordering office supplie
• 1-3 years of administrative experience
• Proficient in using MS Word, Excel, PowerPoint and Email
• Must have a professional and positive attitude
• Must have good written and verbal communication skills.  Professional telephone and interpersonal skills are required
• Ability to work with several individuals while showing independence in balancing and prioritizing their requests.  Requires experience at handling multiple work assignments concurrently
• Must have strong organizational skills and be able to provide support in a team environment
• Ability to work extended hours as necessary.

Additional Information

No relocation available.