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Part-Time Payroll Coordinator

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Insurance Office of America

Part-Time Payroll Coordinator

Longwood, FL
Part Time
Paid
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  • Responsibilities

    Job Description

    We’re Insurance Office of America, one of the nation’s largest privately held agencies. IOA was founded in 1988 with the idea that professional client service provided by knowledgeable, caring, and passionate people makes for a winning combination.  Whether working at our home office in suburban Orlando, Florida, one of our branch offices across the US and London, or with one of our subsidiary companies, the continued growth of our nearly 1,000 employees is a testament to our belief that great things start with great people!

    At IOA, we’re driven by our mission and core values. We work hard, but we have fun too. Workplace ideals like leading by serving, work/family life balance, and giving back to our community aren’t just clichés here – they’re a part of who we are. We believe in helping people grow, develop and achieve their professional goals, so when you join the IOA team you truly become a partner in our shared success.

     

    We’re looking for a PART-TIME PAYROLL COORDINATOR to join our PAYROLL TEAM in our LONGWOOD, FL office!

    The Payroll Coordinator performs daily operational duties that include entries/changes prior to pay day, processing & auditing of the payrolls and the post payroll reporting. This position reports to the Lead Payroll Administrator, who reports to the Payroll Manager. The role will also support clerical needs of other members of the department as well. Requires 2-4 years’ experience of the essential functions and encompasses the qualifications listed below.

    PAYROLL COORDINATOR essential functions include:

    • Assisting employees with time/leave reporting
    • Audit time sheets to ensure accuracy and compliance with company policy, and federal and state laws
    • Proof and fully process some of the company bi-weekly and monthly payrolls through completion
    • Entry of extra pays: commission, bonus, incentive pay, reimbursements
    • Proofing New Hire and Status/job changes
    • Preparing Payroll Termination Paperwork for final pay
    • Making and/or approving changes to employee profiles: pay rates, W4, direct deposit, 401k deferral changes
    • Prepare biweekly, monthly and/or quarterly payroll reports for management, HR and accounting
    • Special manual checks and off cycle payrolls as needed
    • Scans and electronically stores all records for the department
    • Performs work on-site at Longwood, FL corporate office to be first point of f2f contact, receiving and sending mail & checks

     

    QUALIFIED CANDIDATES WILL HAVE:

    • 2-4 years of administrative, human resources, accounting and/or payroll experience related to the essential functions is required for this position
    • Ability to listen and communicate (verbal/written) and follow-up effectively with employees, managers and executives
    • Demonstrated knowledge of federal laws is required, and state pay laws is preferred as we are a multi-state employer
    • Must have these attributes to be successful in the position: excellent time management skills, ability to prioritize work load, work independently, self-starter, inquisitive, team player, handle responsibility of highly confidential information, detailed oriented, accurate and able to focus on priorities to adhere to tight deadlines, calm under pressure
    • Must be computer savvy with intermediate to advance Excel skills, web-based payroll software experience, and experience in payroll report creation & formatting
    • Proficiency in Microsoft Office13 Word, Excel, Teams, Outlook
    • We use the human capital management solution ‘ExponentHR: Single Source HR, Payroll (and tax), Benefits administration.’ Experience with specific system not required. Training will be provided
    • FCP designation preferred but not required

     

    GREAT REASONS TO WORK AT IOA INCLUDE:

    • Competitive salaries and bonus earning potential
    • 401K with an employer match
    • Paid time off for holidays as well as one floating holiday
    • Access to our Employee Assistance Program (EAP)
    • Opportunities for professional growth and career progression
    • A culture that emphasizes respect for every individual
    • Company commitment to work/family life balance and community service
    • Teammates who share your drive for excellence
    • Knowing every day you are helping our clients protect their families and businesses

     

    If you're ready to take a leap forward in your career, please click below to apply.  Any candidates meeting the qualification requirements for the PART-TIME PAYROLL COORDINATOR role will be contacted.  We’re looking forward to hearing from you!

    IOA is an Equal Opportunity Employer, and has been recognized as a great place to work by Business Insurance magazine, Florida Trend, and the Orlando Sentinel.

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