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Administrative Assistant, Shipyard

Integrated Marine Services, Inc.

Administrative Assistant, Shipyard

San Diego, CA
Full Time
Paid
  • Responsibilities

    Job Description

    ·       

            Duties and Responsibilities:

    • Draft Excel templates as directed for contract pricing requirements.
    • Process CFR/IDRs and track for external distribution.
    • Generate spreadsheets to track contract changes and other objective quality evidence forms as directed.
    • Maintain up to date contract files; contract close-outs; assist with documenting processes; work as part of team with PM’s and accounting.
    • Assist HR in the compilation and review of time cards.  Maintain spreadsheets that capture temporary and out of town labor expenditures.
    • Assist in the capture and reporting of credit card purchases.
    • Assist in the dissemination of inter-department memos, schedules and reporting.
    • Assist in the scheduling of flights, hotels and vehicle rentals. 
    • Assist the Production Manager in the scheduling and dissemination of production schedules, daily reports and progress updates.
    • As directed, establish reminders for weekly Production Meeting and record action items for follow up.
    • Support Purchasing to Maintain up to date Customer terms and conditions files, and to electronically input requisitions and purchase orders.
    • Provide all other reports (as directed/assigned) to the Director of Contracts for review
    • Perform all other duties as directed by the Director of Contracts

    Company Description

    Engaged in the repair of Navy, Coast Guard and Military Sealift Command vessels in San Diego, Long Beach, Oakland, Hawaii and other areas. •• Applicant must be able to pass routine security clearance checks for access to naval and other government/shipyard facilities and must not have disqualifying issues. • Company is an Equal Opportunity Employer