SUMMARY

• The Payroll Specialist is an individual contributor position whose primary role is to process weekly, multi-state payroll and to provide day-to-day administrative support across multiple locations under the guidance of the CAO, including record-keeping, file maintenance, HRIS entry administration of policy and procedure, payroll auditing, status changes, new hire paperwork, HR data maintenance and reporting, benefit programs, and other administrative functions.
• This role will also provide customer support for HR-related questions supporting approximately 700+ employees.

Essential Duties and Responsibilities

• Payroll administration, including payroll data entry, timesheet collection and audits, system audits, pay adjustments, and corrections
• Administers health and welfare plans, including enrollments, changes, and terminations.
• Processes required documents through payroll and insurance providers to ensure accurate record-keeping and proper deductions.
• Performs customer service functions by answering employee requests and questions.
• Completes Forms I-9, verifies I-9 documentation, and maintains I-9 files.
• Reconciles benefits statements.
• Conducts audits of payroll, benefits, or other HR programs and recommends corrective action.
• Assists with processing of terminations.
• Makes photocopies, mails, scans, and emails documents; and performs other clerical functions.
• Files documents into appropriate employee files.
• Assists or prepares correspondence as requested.
• Prepares new-employee files.

Qualifications

To perform the job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge, skill, and ability required. Reasonable accommodations may enable individuals with disabilities to perform the essential functions.

Education/ and or Experience:

• Bachelor’s degree preferred in a related field (e.g., Accounting, Business Administration, Human Resources, etc.) coupled with a minimum of 1 year of experience in an HR environment. Relevant experience ideally includes:
• Must have experience with Paycom HRIS and Payroll processing
• Proficient in Microsoft Office data manipulations, including dashboards and VLOOKUP, preferred
• Multi-state payroll knowledge
• CPP preferred

Specialized Knowledge Required – Including any required certificates, licenses, and registrations

• A high degree of professionalism, integrity, and demonstrated ability to uphold confidentiality and work with sensitive job and pay-related data.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Working understanding of human resource principles, practices, and procedures.
• Natural customer service orientation with keen attention to detail and accuracy.
• Ability to meet deadlines, multitask and coordinate efficiently with various resources
• Experience with HR and Payroll systems, specifically isolved People Cloud HCM.
• Ability to adapt to a fast-paced, changing environment and approach challenges with creativity, resourcefulness, and a demonstrated ability to resolve moderately complex issues.

PHYSICAL DEMANDS

The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to talk, hear, sit, and occasionally required to stand and walk. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here represent those an employee encounters while performing the essential functions of this job. Reasonable accommodations may enable individuals with disabilities to perform the essential functions.

• This job operates in a professional office environment (corporate office) and routinely uses standard office equipment.
• Long periods working on a computer and performing key-boarding activities.

EOE M/F/Disability/Veteran

Job Type: Full-time

Salary: $23.00 - $27.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• Bachelor's (Preferred)

Experience:

• Payroll management: 1 year (Preferred)
• Paycom: 1 year (Required)