Interim Payroll and Accounting Coordinator

I

Incubeta

Interim Payroll and Accounting Coordinator

Remote,
Full Time
Paid
  • Responsibilities

    Interim Payroll and Accounting Coordinator

    Expected dates are: June 1 through November 30, 2026.

    The role is a temporary replacement for a current position for 6 months of maternity leave. The role will support the Finance function with day-to-day accounting operations with a strong focus on accounts payable, payroll management, and accurate financial recordkeeping. The ideal candidate is details-oriented, organized, reliable, and comfortable handling sensitive financial information with accuracy and discretion. The role reports to the Controller.

    Key Responsibilities

    Payroll

    • Process payroll in the US, Canada, Dominican Republic; review payroll reports for accuracy; coordinate with HR and payroll providers as needed.

    • Record payroll-related journal entries and reconcile payroll accounts.

    • Ownership of the Headcount stats and PTO reports for multiple regions.

    Accounts Payable

    • Process and review accounts payable transactions, including invoices, coding, approvals, and payment preparation.

    • Maintain vendor records and respond to vendor inquiries in a timely manner.

    • Monitor prepaid expenses, accruals, and other assigned general ledger accounts.

    • Review for accuracy and process employee expense reimbursements.

    • Maintain organized and accurate accounting records and supporting documentation.

    • Prepare cash projection weekly reports and monitor bank cash balances daily.

    Ad Hoc Operational Support

    • Assist with audit and tax requests and provide supporting schedules and documentations.

    • Assist with improvements to processes and controls across accounting functions.

    • Identify discrepancies and follow through on corrections in a timely manner.

    • Own and execute other ad hoc tasks supporting the Controller.

    Qualifications

    • Bachelor's degree in Accounting, Finance, or related field preferred.

    • 3+ years of progressive accounting support experience, with strong exposure to AP and payroll.

    • Strong attention to detail and high level of accuracy, ability to manage multiple deadlines and prioritize effectively.

    • Proficiency in Google Sheets and Excel

    • Experience with ADP Workforce Now Payroll preferred

    • Experience with ERP level accounting software (Acumatica is a plus).

    • Ability to handle confidential information professionally.