Position Overview:

The ETI Coordinator provides administrative support to the ETI Department to include: Accreditation, Publications/Resources and Branch Services. The duties and responsibilities are outlined below and include all other duties as assigned.

Primary Duties and Responsibilities:

Accreditation

Monitor the accreditation mailbox (emails and voice messages)

Organize and maintain several excel documents with updated information; program status, finance, reviewers and pipeline cohorts

Virtual (Zoom) Meeting organization; begin pipeline cohort meetings, attend and monitor meetings, send recordings out to assigned cohort group(s)

Send and organize emails to accreditation institution/programs; addressing questions, reminder emails, and pipeline session powerpoint presentations and handouts

Correspond in email upon request; reviewer acknowledgement, program extension, review team letters to institution/ programs and review teams, and approved accreditation letters

Assist with creating and corresponding with accreditation institutions/programs, review teams, accreditation committee, etc

General Administration

Prepare appreciation certificates and letters to contributing authors and artists

Schedule, attend, take notes, and disseminate information for committee and editorial boards’ meetings

Prepare documentation for department revenue, expenses, and supply orders

Prepare check requests to pay vendors and contractors

Maintain and organize departmental virtual files and folders

Monitor department inbox and info voicemail

Monitor and organize responses for shared mailboxes (accreditation, communications, bookstore and shop)

Publications, Resources, and Repository

Organize and maintain IDA content libraries—digital library, website and in-store

Organize and maintain excel spreadsheets; recording and tracking

Maintain departmental shared folders

Assist with bookstore management and maintenance

Maintain content expert database

Maintain lists of editorial boards’ members and monitor terms of members

Assist with permission requests for IDA content

Assist with website updates and general maintenance of content

Correspond with services that disseminate IDA content

Format and post new fact sheets and other website new content

Assist in marketing efforts to generate ad revenue and sponsorships; creating graphics and content for social media platform posts, thumbnails and covers

Assist with format and layout of bi-annual digital publication

Assist with ad sales and placement

Respond to vendor queries

Experience, Skills and Additional Requirements:

Bachelor's Degree and at least 5 years related experience

An effective and professional communicator, both oral and written

Highly organized, self-motivated, detail-oriented, ability to prioritize, and meet deadlines.

Skilled proofreader

Graphic design skills

Experience with Microsoft 365, Adobe Acrobat, Outlook

This is a remote position.