JOB LOCATION: 500 Grove St, Suite 200, Herndon, VA 20170

POSITION OVERVIEW: The Publication Coordinator at IIIT is responsible for assisting the Associate Director of Publication and Translation in all aspects of organizing and managing publishing projects and programs.

RESPONSIBILITIES AND DUTIES: 

• Coordinate multiple publishing projects of manuscripts and manage publishing pipeline and the Open Monograph Press (OMP) platform
• Participate in the development of publishing policies and strategies and carry out the implementation 
• Coordinate the process of manuscript acquisition, initial and technical reviews, blind-peer review, editing, copyediting, proofreading, layout and design, and publication 
• Maintain, classify, and update reviewers' list / database 
• Compile and consolidate comments of reviewers for the DPT decision
• Work with DPT's Associate Director to formulate contracts, release forms, copyrights permission letters and licensing agreements with authors, editors, and reviewers 
• Coordinate academic, technical, and legal compliance for all manuscripts
• Review and proofread front and back matters during the production process
• Ensure that each manuscript has been reviewed by reviewers, editors and copy editors in timely manner and  serve as the "contact person" of the publishing process
• Manage physical and electronic archives of books
• Produce and send out constant contact announcements for new publications
• Coordinate manuscripts' budgets, process expenses, and bookkeeping
• Represent/promote IIIT publications in conferences 
• Supervise and create training materials for new publication staff 
• Attend to daily correspondence and inquiries and write periodical reports and proposals 
• Any relevant tasks assigned by the DPT Associate Director

QUALIFICATIONS: 

• Fluent in  Arabic and English, written and oral communication skills
• Bachelor's degree (BA) 
• Knowledge and experience in coordinating the publishing process of books and/or journals 
• Proficient in Microsoft Word, Excel, and PowerPoint; and Adobe Acrobat

ADDITIONAL QUALIFICATIONS:

• Ability to work in a deadline-driven environment
• Ability to multi-task and interact with a diverse constituency
• Ability to conduct basic troubleshooting techniques (IT knowledge is a plus)
• Ability to handle and prioritize multiple tasks while maintaining attention to detail
• Proactive and team-oriented personality