We are recruiting for an experienced EA with sound judgement who can anticipate problems, anticipate needs and provide a high level of service on behalf of the Chief Marketing Officer.

This individual will regularly interface with the most senior executives as well as all levels of staff.Our client is looking for an individual with excellent written and verbal communications skills who is approachable and discreet.

KEY RESPONSIBILITIES

• Handle phone calls, take accurate messages, forward messages appropriately and keeps track of calls to ensure timely and appropriate response
• Manage and maintain calendar in Outlook. Schedule and coordinate internal/external meetings, coordinate meeting agendas and set up conference calls and meeting space
• Assist with research using various resources, and handle special projects as needed
• Coordinate internal team meetings and other events for Marketing & Business Development department and assist with external conference and event planning as necessary
• Track and document progress on department projects and initiatives. Work on special projects
• Coordinate, organize and prioritize work to meet heavy volume and deadlines
• Coordinate domestic and international travel
• Track expenses and create expense reports
• Develop and maintain relationships with internal staff and external contacts; providing a high level of service on behalf of the CMO, Marketing Department and organization
• Create, edit, format and proofread letters, memos, and other documents as necessary. Compose routine correspondence and emails, prepare and edit reports and presentations using Word, Excel, PowerPoint
• Maintain confidential files. Handle other miscellaneous administrative duties e.g. photocopying, scanning, faxing or printing
• Assist with research using various resources, and handle special projects as needed
• Facilitate requests and other action items for senior management as directed

 EDUCATION & EXPERIENCE

• College degree preferred along with solid experience supporting a high-level executive
• At least 5-7 years of prior working experience in a mid to large demanding professional services organization
• Excellent skills in Microsoft including Outlook, Word, Excel and PowerPoint.