The Henry Ford is a nonprofit organization, an internationally recognized cultural destination, and a one-of-a-kind workplace. The Henry Ford provides unique educational experiences based on authentic objects, stories, and lives from America's traditions of ingenuity, resourcefulness and innovation. Our purpose is to inspire people to learn from these traditions to help shape a better future. Our team is inspired daily by one another as well as the authentic stories of innovation that we share across our four venues. We want you to be part of this legacy and take it forward and that aligns with our core values of being Curious, Authentic, and Passionate.

The Learning & Engagement team is currently seeking a Program Coordinator to support the Invention Convention Worldwide (ICW) cross-functional team with the planning, logistics and delivery of their driving programs and events, specifically the U.S. Nationals Competition, the Invent It Forward Summit, and the monthly ICW community network meetings. Work will include familiarizing themselves with the event program goals, planning and execution of those driving projects, participating in meetings with program affiliates, program affiliate communication, and other administrative and logistical support as required.

While the role is primarily on-site, occasional remote tasks may be approved based on operational needs. Certain projects may also require availability outside standard Monday–Friday, 9 a.m.–5 p.m. hours.

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Essential Responsibilities

**Team Operations & Support **

• Serve as primary contact for Invention Convention Worldwide (ICW) Affiliates to support their program needs, meetings, documentation, and communications
• Provide administrative and logistical support that includes the development, planning, execution, documentation and evaluation of all ICW programs and events affiliate meetings, Invent It Forward Summit, U.S. Nationals in collaboration with the Sr. Manager and Manager, Team Operations & Logistics
• Manage the zFairs online registration platform, including enrollment, data accuracy, and user support
• Help ensure that all ICW program documentation and standard operating procedures stay up to date
• Maintain inventory of ICW program materials and supplies
• Oversee and coordinate the material and creative service requirements for the ICW team, collaborating with the Manager of Team Operations and Logistics to ensure effective fulfillment
• Support ongoing communications with ICW Network Affiliates, including meeting reminders, updates, recordings, recognition activities, and digital content creation
• Maintain and update affiliate and stakeholder data bases, and produce digital content through StoryMaps, highlighting program impacts such as patent holders, scholarship recipients, and special projects

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Event & Program Logistics, Planning and Execution

• Supports event planning with logistics and execution for ICW events, such as U.S. Nationals, Invention Convention Michigan, and the Invent it Forward Summit, that includes but may not be limited to: scheduling, accommodation and transportation, facilities, catering, transportation, A/V needs, supplementary resources and materials, and communications
• Coordinates ICUSN Scholarship Program with support of Sr. Manager and Manager, Team Operations & Logistics
• Oversees registration and customer service operation needs for designated ICW engagements by managing event registration platforms, verifying participant registrations, and resolving any issues that arise
• Support check-in, volunteer/judge coordination, on-site customer service, event strike responsibilities, and patent sponsor recaps
• Ensure assigned tasks and project requirements are fully understood, accurately executed, and delivered according to expectations
• Contributes to the effective team management in supporting problem-solving, sharing expertise, and assisting in cross-functional partners
• Performs additional assignments as directed to ensure successful program delivery

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Your Qualifications

• Associate degree or 2+ years of equivalent experience in education or other STEAM related experiences
• 3+ years of experience in project coordination, within school or visitor audience environments preferred
• Experience coordinating exhibitions, programs, special events or other related multi-disciplinary team projects
• Proficiency with Microsoft Office software
• Project management software experience preferred (Workfront, Monday.com, MS Project, etc.)
• Must be available for occasional work outside standard Monday–Friday, 9 a.m.–5 p.m. hours based on project needs

Special Skills

• Exceptional organizational and time management skills with the ability to manage multiple priorities and meet deadlines
• Effective communicator with strong listening, presentation, and interpersonal skills that enables ability to build rapport and collaborate with diverse teams
• Adaptable and comfortable working in a dynamic environment with a flexible, service mindset ** __**

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Physical Requirements

• Sitting 60%, standing 15%, walking 25%
• Ability to lift/carry 25 lbs and push/pull up to 50 lbs
• Repetitive motions: typing
• Normal vision and coordination

Please note that this job description is subject to modifications at any time to meet the evolving requirements of our institution.

Respect, inclusion, and opportunity for people of all backgrounds will attract the best ideas to THF and help us shape a more vibrant future. By honoring and celebrating people's diversity, THF can bring new creativity, effectiveness, and leadership to our work and community. Achieving diversity, equity, inclusion, and accessibility is a continuous process, which, we believe, will contribute to a sustainable and inclusive world. Therefore, we strongly encourage applications from individuals who identify with or belong to marginalized communities.

It is the policy of The Henry Ford to prohibit discrimination in any employment, donor or volunteering opportunity including but not limited to based on race, color, sex, sexual orientation, gender, gender identity/expression, genetic information, pregnancy, religious creed, national origin, ancestry, age, physical/mental disability or any other such characteristic protected by federal, state or local law. This Policy applies to all of our employees, donors and volunteers to ensure that they are treated without discrimination.