Job Description
The Windfall is partnering with a Private Equity firm that is seeking to hire an Investor Relations Executive Assistant. This is working at their midtown, Manhattan office which is Headquarters for the Americas. You will be joining the already established team of Executive Assistants, while continuing to grow. The group works extremely hard, contributes to the entire firm, has a team-oriented training program and keeps a positive atmosphere. You will be supporting the Investor Relations team while reporting into the Managing Director. This role is working in the office Monday-Thursdays, WFH Fridays from 8:30am-5:30pm with the flexibility for overtime as it is required.
RESPONSIBILITIES
Travel arrangements and logistics across time zones
Maintain and update Professionals calendars
Book and coordinate internal and external meetings
Setup conference/video calls and with internal and external parties (make sure technology is working in conference room)
Manage conference rooms for meetings
Breakdown conference room after meetings
Prepare material, update and edit presentations
Print, bind and distribute presentations
Arrange and coordinate internal/external conferences
Coordinate with Portfolio Companies and Executives
Handling of confidential information and materials
Register and update contacts in internal databases
Expense reporting
Back-up other EAs
Coordination of international meetings
Assist with office-wide projects and events, as needed
REQUIREMENTS
3+ years of EA experience in finance, consultancy or tech
Bachelor’s Degree
Experience and interest in;
Travel and logistic coordination (domestic and international)
Heavy calendar management
Working with databases
Work in an international environment
Communicating with executives
Experienced computer user: Gmail, Google Calendar, Dropbox, Salesforce, PowerPoint, Excel, Word
Team-minded approach to tasks and projects
Ability to multi-task and prioritize/re-prioritize as needed
Service minded with a ”can do” attitude
Focus on quality and a strong attention to detail
Flexible style and the ability to seek solutions both independently and as part of a team
Capable and driven to take initiatives
Sound commercial judgment
Strong communication skills
Strong interpersonal skills (heavy coordination across business lines)
PACKAGE
$115,000 Base Salary
Discretionary Bonus Based on Individual & Firm Performance
100% Covered Benefits
4% 401k Match
iPhone & Laptop
Commuter Benefits
Breakfast, Lunch & Snacks Provided Daily