Invoice Coordinator

C

C & F Enterprises

Invoice Coordinator

Newport News, VA
Full Time
Paid
  • Responsibilities

    At C&F Enterprises Inc. we strive to learn, improve, and serve every day. From our customers to our employees, we have been a business partner of choice in our community for over 40 years. Representing many different brands, we are proud to offer home decor that can showcase your personal style in every room of your home. At C&F Enterprises Inc. We are looking for individuals who enjoy a team-oriented environment, can demonstrate individual resourcefulness with an entrepreneurial spirit - the foundation of our success! We hope you will decide to join our family of dedicated employees.

    Job purpose

    To support the Shipping and Logistics team members by independently performing the critical daily tasks of Electronic Data Interchange (EDI) invoicing and complex administrative data verification to support business demands; promote and implement the company's core values and excellence in customer service; and be responsible for maintaining strong relationships with internal and external customers.

    This role's primary function is to navigate, interpret, and reconcile electronic billing data across various EDI and ERP systems to ensure the absolute integrity of invoices, resolve discrepancies, and coordinate the processing of verified Sales Order invoices.

    Duties and responsibilities

    • Navigate, access, and interpret various EDI portals and electronic invoicing systems to retrieve, review, and verify invoice and billing data.
    • Conduct thorough read-throughs and cross-checks of EDI invoice data against internal systems (e.g., Sales Orders, shipping logs) to ensure data integrity and compliance.
    • Identify, research, and resolve discrepancies in electronic billing data within EDI and related portals, collaborating with internal teams (Sales, Logistics) and external partners as needed.
    • Coordinate the electronic routing and processing of Sales Order invoices once verified.
    • Manage and resolve issues related to electronic billing, including addressing system flags and payment variances.
    • Utilize advanced computing and application skills to efficiently manage information across multiple electronic platforms, including proprietary EDI systems and ERP software.
    • Assist in maintaining documentation for EDI processes and invoice verification protocols.
    • Supports maintaining a safe working environment and focuses on safe work habits.
    • Maintains a focus for self and team on continuous learning that will enhance skill sets and growth opportunities.

    The position responsibilities outlined above are in no way to be construed as all encompassing. Other duties, responsibilities, and qualifications may be required and/or assigned as necessary.

    Skills

    • Proven ability to navigate and work effectively within EDI portals, web-based systems, or other electronic document platforms.
    • Exceptional analytical and detail-oriented focus required for cross-referencing electronic data.
    • Demonstrated high proficiency in Microsoft Office, specifically advanced Excel skills (e.g., pivot tables, VLOOKUP) for data reconciliation.
    • Excellent oral and written communication skills for professional correspondence regarding data issues.
    • Impeccable time-management, organizational, and attention-to-detail skills.
    • Stress tolerance and the ability to manage time-sensitive electronic verification cycles.
    • Ability to work both independently to complete detailed checks and in a group setting

    Competencies

    • Positive Energy Level
    • Problem Analysis (especially related to data discrepancies)
    • Aptitude for Technical/Electronic Systems
    • Maintain Stable Performance Under Pressure
    • Takes Initiative
    • Time Management

    Qualifications

    • A high school diploma and/or equivalent experience.
    • 1-2 years or more of experience in billing, accounts payable/receivable, or a role heavily involving electronic data verification (e.g., EDI, ERP system use, high-volume e-commerce invoicing).
    • Must have strong computer skills, including demonstrated proficiency with multiple web-based systems, data entry, and electronic data comparison.
    • Must be strongly proficient in Microsoft Windows and Excel.
    • Must have the ability to quickly learn and master new software and proprietary EDI/ERP programs.
    • Knowledge of warehouse logistics and shipping documentation is a plus.

    Physical requirements

    • Sitting, Standing and Walking
    • Lifting: Raising or lowering an object from one level to another (includes upward pulling)
    • Carrying, Pushing, Pulling boxes and sample orders up to 40 lbs.
    • Prolonged use of computer involved; use of hands and finger coordination; Specific vision abilities required by this job include close vision, distance vision. Color vision, depth perception and ability to adjust focus.

    The successful candidate must be able to pass a pre-employment background check and drug screening.

    All applicants are required to successfully complete a background check and drug screening as part of the pre-employment process. Applicants must be authorized to work in the United States at the time of application and must not require sponsorship now or in the future.

    C&F Enterprises, Inc. is an equal opportunity employer. We are committed to recruiting, hiring, and promoting qualified applicants without regard to race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, marital status, veteran status, or any other characteristic protected by applicable federal, state, or local law. If you are an individual with a disability and require a reasonable accommodation during the recruitment process, please contact hr@cnfei.com.

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