WHO WE ARE:

Ipsos is one of the world’s largest research companies and currently the only one primarily managed by researchers, ranking as a #1 full-service research organization for four consecutive years. With over 75 different data-driven solutions, and presence in 90 markets, Ipsos brings together research, implementation, methodological, and subject-matter experts from around the world, combining thematic and technical experts to deliver top-quality research and insights. Simply speaking, we help the biggest companies solve some of their biggest problems, serving more than 5000 clients across the globe by providing research, data, and insights on their target markets. And, we’re proud to share we’ve received our Great Place to Work Certification for 2022!

WHAT MAKES THIS ROLE IMPORTANT AT IPSOS?

The Office Manager/Executive Assistant will have a proven track record of success in a fast-paced environment.   Candidate must possess a sense of urgency and balance this with the ability to deliver on the details.  The successful candidate works diligently to learn about the business and juggle multiple priorities.

WHAT YOU CAN EXPECT TO BE DOING:

• Oversee all office operations, equipment, maintenance, service contracts and systems
• Maintain inventory of office supplies and equipment.
• Draft and distribute correspondence, memos, and other documents and reports, which require the use of office technologies and software applications.
• Coordinate meetings, conferences and travel arrangements for certain individuals as assigned
• Maintains strong vendor relationships, interfaces with internal and external clients and contacts regarding administrative issues and concerns.
• Works closely with IT to resolve technology issues
• Leads and actively participates in Social Committee meetings; proactively coordinates office events, social activities and charitable giving initiatives
• Maintains documents and records in appropriate files
• Assists management in special projects
• Preserve confidentiality and demonstrate sound judgment regarding sensitive matters
• Organizes work information to ensure accuracy and maintain confidentiality.
• Performs other essential duties as assigned
• GENERAL OFFICE ADMINISTRATION
  • Management of conference room schedules and calendars of certain individuals as assigned
  • Organize meetings, conference calls and Town Hall sessions for entire office and/or individuals as assigned
  • Maintain Business Continuity Plan for office
  • Work closely with building management on all building-related issues, maintenance, and improvements
  • Manage office-wide communications, along with correspondence for certain individuals as assigned
  • Invoice and budget management
  • Work closely with HR, IT and managers to coordinate New Hire orientation, tours and off-boarding as needed
  • Works with Office Leader to implement changes and build/maintain office morale through various efforts
• TRAVEL ARRANGEMENT
  • Hotel, airline, and other necessary bookings for certain individuals as assigned
  • Expense submission and reimbursement follow-up

THIS MIGHT BE THE JOB FOR YOU IF YOU HAVE:

• Completed Bachelor’s Degree level of education.
• Solid organizational skills including ability to prioritize and coordinate multiple tasks; Excellent attention to details.
• At least five years’ working experience, preferably in a large, matrix environment.
• Expertise in Microsoft Office applications, specifically Outlook, Word, Excel and PowerPoint.
• Detailed oriented.
• Extensive background with scheduling, arranging, and managing meetings and travel accommodations.
• Excellent communication and interpersonal skills.
• Excellent English writing skills.
• A creative problem solver with a ‘hands-on’ approach to providing solutions.
• Pro-active initiative in sourcing information.
• Willingness to learn and grow.
• Effective written and verbal communication skills including professional phone etiquette.
• Good internal/external customer interactive skills.
• Ability to exercise tact and discretion.

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If you don’t meet 100% of the requirements, we encourage all who feel they might be a fit for the opportunity to apply. We may consider a variety of backgrounds for a particular role and are also committed to considering candidates for available positions throughout our organization, not just the one you’re applying to!

WHAT’S IN IT FOR YOU:

At Ipsos you’ll experience opportunities for Career Development, an exceptional benefits package (including generous PTO, healthcare plans, wellness benefits), a flexible workplace policy, and a strong collaborative culture.

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To find out more about all the great reasons to work at Ipsos, how we’re making an impact around the world, and more about our benefits and employee programs, please visit: https://www.ipsos.com/en-ca/opportunities-ipsos

COMMITMENT TO DIVERSITY

Ipsos recognizes the necessity of building an inclusive culture that values each employee’s individuality and diverse perspectives. For more than 40 years, our mission has been to generate and analyze data about society, markets, brands, and behaviors to provide our clients with the insights that elevate their understanding of the world. This could not be fulfilled without Ipsos’ diverse employees who compile and analyze this data—they are the essence of who we are and what we do.

We are committed to providing equal opportunity to all employees, creating an environment that promotes inclusion, and enabling employees from all walks of life to flourish. Ipsos encourages our employees to act in a respectful and responsible manner, in line with code of best practices concerning diversity and inclusion, human rights, equality, and civility for every individual.

Ipsos is An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or any other protected class and will not be discriminated against on the basis of disability.

#LI-VA1 #LI-onsite

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