Job Description

POSITION SUMMARY:

The Development Associate will provide administrative, database, and staff support to the Development Office. This person works under the direct supervision of the Director of Development. A keen understanding of development, constituent relations, fundraising software, and special event support will be necessary.  This person is a self-starter and comfortable with taking initiative in a fast-paced environment.

POSITION RESPONSIBILITIES:

FUND DEVELOPMENT

• Responsible for timely entry of all gifts into Raiser’s Edge. Oversight of record-keeping and accuracy in the Raiser’s Edge database, including biographical information, membership records, relationships, notes and actions.

• Prepare gift, donor, action, appeal, membership and prospect reports as requested using Excel and Raiser’s Edge capabilities.

• Prepare donor acknowledgement letters and other correspondence.

• Coordinate and prepare development mailings such as annual giving appeals, special event invitations, and membership renewals.

• Provide general support for multi-year Capital Campaign.

• Conduct prospect research as requested.

MEMBERSHIP

• Assist with comprehensive membership program including outreach, preparation and mailing of membership cards and renewal notices.

• Handle all membership inquiries in a friendly and timely manner.

• Participate in all member special events throughout the year.

• Ensure accuracy of membership records in program registration software.

DATA MANAGEMENT

• Perform daily maintenance and enhancement of donor, prospect, event participant, and other constituent records using Raiser's Edge, Doubleknot, and associated systems.

• Create queries, exports, reports, and mailing lists as needed.

• Responsible for importing new constituent data from various sources on regular basis

• Designs and updates timely fundraising dashboards and provide donor updates to the Development Team.

SPECIAL EVENTS

• Provide administrative support for annual fundraising gala (Pumpkins on the Green) which includes auction data entry, entering ticket payments, sending invoices, tracking attendance numbers, and other special requests.

• Participate in other development and membership events throughout the year.

ADMINISTRATIVE

• Provide administrative support for Director of Development and other Development staff members as assigned. 

• Maintain, update and ensure accuracy of development and event calendars.

• Maintain and file electronic and hard copy development documents.

• Other duties and responsibilities as requested.

QUALIFICATIONS NEEDED:

• Bachelor’s degree preferred
• Proficiency in Microsoft Office, particularly Word (specifically mail merges and formatting) and Excel (specifically reports and formulas) and overall computer literacy
• Experience with fundraising databases (Raiser’s Edge preferred)
• Familiarity with office technology including printers, postage meters, and multiline telephones
• Willingness to learn and grow as a development professional
• Excellent interpersonal skills
• Strong research and analytical skills
• Superb professional judgment
• Attention to detail and organization
• Ability to work well with others
• Strong interest in fundraising activities
• Knowledge of and enthusiasm for Irvine’s mission

TIME COMMITMENT: This is a full-time support position which requires approximately 40 hours of work per week.

TO APPLY: Send cover letter and resume to the attention of: Courtney Sagal, Deputy Director, Irvine Nature Center, 11201 Garrison Forest Road, Owings Mills, MD 21117 or email HR@ExploreNature.org.

Please note: Employment is contingent upon completing and passing a criminal background check and fingerprinting and submission of proof of COVID-19 vaccination or approved waiver.

Irvine is proud to be an Equal Employment Opportunity employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by federal state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Company Description

Irvine Nature Center was founded in 1975 in an old barn at St. Timothy’s School in Stevenson, Md. Today, Irvine is the only private, non-profit nature center in the region. We owe our existence to Olivia Irvine Dodge, our generous founder, who recognized the importance of preserving ecologically significant places and providing environmental education for children and adults. We provide more than 800 environmental education program sessions annually to 95,000 children and adults. This programming occurs at the nature center, as well as throughout our local community. Irvine brings our award-winning programs to over 4,400 public and private school students, as well as to community and senior centers across Maryland. We welcome visitors to explore our 211 acres of woodlands, wetlands and meadows; enjoy our resident Animal Ambassadors; and our interactive exhibit hall. Irvine has emerged as a leader among Mary­land’s environmental education centers and incorporates a unique and comprehensive focus on the natural science of the Piedmont into its interactive exhibit hall and educational programming.