Job Description

PURPOSE OF POSITION

The Accounting Associate – for Property Management provides support to the Finance Department and has administrative, bookkeeping, clerical, accounts payable, and accounts receivable duties. The Associate enters invoices, writes checks, prepares accounting reports and maintains accounts payable and receivable ledgers. The Associate frequently communicate with vendors, customers and different departments in the organization to resolve outstanding payments and records fiscal transactions, and balances and reconciles accounts.

Salary range: $35,000 through $38,000

ESSENTIAL DUTIES AND RESPONSIBILITIES

Accounts Payable

• Accurately monitor and track purchase orders and invoices
• Reconcile and maintain vendor and contractor accounts
• Processes payouts and enter in accounting program
• Write checks
• File paid invoices

Accounts Receivable

• Accurately record cash receipts and rental payments
• Prepare bank deposits
• File cash receipts and deposit slips in appropriate binder/book

Financial Management

• Reconcile bank accounts
• Enter budgets into accounting software
• Assist with balancing prepaid expenses.
• Assist with processing security deposit refunds and balancing tenant security accounts.
• Review filed payouts quarterly to make sure they are filed correctly and have all appropriate signatures, check numbers and date stamped paid.

Audits

• Assist with annual gathering of information for fiscal and funder specific monitoring audits.
• Review related general ledger accounts for accuracy and help detect allocation errors. Make any necessary copies and other tasks needed.

SUPERVISORY

Report to: Accounting Manager – Property Management

Supervises: No other staff

Salary range: $35,000-$38,000

Qualifications

EDUCATION & EXPERIENCE

High school diploma or equivalent with a minimum of three to five years of prior accounting/bookkeeping experience. Excellent attention to detail and demonstrated ability to handle complex tasks. Ability to work independently on multiple projects and manage competing priorities.

Intermediate proficiency in MS Word and MS Excel.

Preferred : Intermediate proficiency in fund accounting and associated software.

Personal qualities of integrity, credibility, and a commitment to the INHS mission to revitalize neighborhoods and to assist low to moderate income people in obtaining quality housing on a long-term basis.

TRAVEL

Travel outside of the service area, including out-of-county, will occur occasionally. A valid driver’s license and access to transportation is not required.

This description is not to be taken as a limiting document. Other duties may be assigned. __

INHS provides equal employment opportunities (EEO) to all employees and applicants for employment. INHS is a Tompkins County Living Wage Certified Employer.

Additional Information

This description is not to be taken as a limiting document. Other duties may be assigned. __

INHS provides equal employment opportunities (EEO) to all employees and applicants for employment. INHS is a Tompkins County Living Wage Certified Employer. ****

TO APPLY, submit a cover letter and resume to Johanna Anderson, Executive Director. In the cover letter, please specifically address relevant experience and reasons for your interest in this particular position. Interviews with qualified candidates are happening now. For more information about INHS, visit www.IthacaNHS.org.