Benefits/Perks

Competitive Compensation

Paid Time Off

Career Growth Opportunities

Job Summary

A full-service property management company located in Carmel, NY is seeking an administrative professional who is organized and energetic and possesses superb interpersonal skills. In this role, you will provide support to our office employees and property managers, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.

Responsibilities

Answer and handle incoming phone calls for CEO

Schedule appointments and maintain calendar for CEO

Write emails, memos, and letters

Maintain CEO Calendar

Oversee office staff

Develop, update, and maintain relevant office procedures

Prepare documentation for Board meetings for CEO

Handle Personal matters for CEO that are assigned as they come up

Willing to attend meetings

Some evening work will be required either on Zoom or in Person

Qualifications

High school diploma/GED required, Associate’s degree or administrative training is preferred

Previous experience as an Administrative Assistant or in a similar position

Familiarity with standard office equipment such as printers and fax machines

Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint

Highly organized with excellent time management skills and the ability to prioritize projects

Hands on and ‘can-do attitude’

Must be a great team player

Reliable and punctual with attendance

Highly organized and detail oriented with the ability to manage a variety of tasks

Excellent customer service skills