Job Description

WHY J.MCLAUGHLIN?

J.McLaughlin was founded in 1977 by brothers Kevin and Jay McLaughlin with a mission to create an American Sportswear brand that offered two key components:  classic clothing with current relevance and a retail environment that has a neighborhood feel.  The J.McLaughlin brand has always been more about style than fashion: straightforward, unpretentious, and devoid of the superfluous. Our clothing is rooted in the tradition of sport, work, and play.  With over 150 retail locations, each store is entirely unique, attentively designed to reflect the town's color, character, and architecture. This attention to detail extends to exemplary customer service and local philanthropic engagement.

Our “Culture of Kindness” creates an environment with respect, politeness, consideration, and empathy that creates a family like atmosphere and focuses on giving back to the community.   The company has an entrepreneurial spirit which fosters great experience and career opportunities, complemented with our great incentive benefits programs.  

OVERVIEW

J.McLaughlin is a specialty American Sportswear and Accessories brand headquartered in New York.  J.McLaughlin has a reputation for being “local and loyal”, building meaningful relationships within each community and providing customers with highly personalized service.  We are a growing company with a focus on our culture of kindness, cultivating an exceptional atmosphere in which to work and shop.   

We are looking for a highly motivated HR Coordinator, who has outstanding communication and interpersonal skills, and thrives in a high-paced environment.  This role will guide employees through the human resource processes and answer any questions.   The HR Coordinator will assist with tasks across all functions of the HR department, including maintain employee files, administering benefits, conducting onboarding, and handling employee issues or questions. The position also has an active role in ensuring all human resource functions are complying with local, state, and federal regulations.  

The HR coordinator is expected to be a conceptual thinker with fantastic organizational and time management skills. To ensure success, the HR coordinators should display strong problem solving and decision-making skills with an basic understanding of employee relationships and recruitment.

ABOUT THE ROLE

ESSENTIAL FUNCTIONS:

• Support and guide employees through various human resource processes, answer any questions they may have about onboarding, benefits, and policies and procedures
• Administrative support to the human resource function, including record-keeping, file maintenance, and HRIS entry
• Facilitate and support team members across the business with the human resource processes and procedures

ADDITIONAL JOB RESPONSIBILITIES:

• Assist with all internal and external HR related inquiries, requests, and questions
• Process new hires, status changes, and terminations in the HRIS system
• Maintain employee files and ensure documents are filed appropriately
• Complete Forms I-9, verify I-9 documentation, and maintain I-9 files
• Create HR reports and submit to internal and external partners
• Partner with managers and employees to file worker compensation claims in a timely manner
• Help ensure policies and procedures are compliant with federal and state laws
• Assist with payroll and ad-hoc HR projects
• Coordinate HR events and summer internship programs
• Conduct and facilitate new hire orientation
• Administer health benefit plans, including enrollments, changes, and terminations
• Ensure benefit changes and employee deductions are updated in the HRIS system and with insurance providers
• Audit benefit enrollments and reconcile statements and invoices
• Screen and interview applicants to determine their skills, experience, and education
• Assist with the recruitment process by identifying candidates, performing reference checks, and creating employment offer letters
• Tracks status of candidates in HRIS and responds with follow-up letters at the end of the recruiting process
• Schedule interviews as requested by the hiring manager and the Director of HR
• Assists with the preparation and communication of the performance review process
• Coordinate training sessions and seminars
• Keep up to date with the latest HR trends, and best practices
• Performs other related duties as assigned

WHAT WE ARE LOOKING FOR

SKILLS & REQUIREMENTS:

• Excellent verbal and written communication skills
• Strong organizational skills and meticulous attention to detail
• Exceptional interpersonal and customer service skills
• Effective HR administration and people management skills
• Excellent time management skills with a proven ability to meet deadlines
• Strong decision-making and problem-solving skills
• Working understanding of human resource principles, practices, and procedures
• Ability to function well in a high-paced environment
• Proficient in Microsoft Office and HRIS systems
• Bachelor's degree in human resources or related field and/or equivalent experience
• At least two years related experience required
• HR certification or SHRM-CP preferred
• Exposure to Federal, State and Local labor laws

EQUAL OPPORTUNITY

J.McLaughlin is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other legally protected status.