The Executive Assistant supports the CEO, as well as the senior leadership team, as time allows. This position involves convening and communications with the JABA Board, its committees and Advisory Council. It also involves general office support, assisting the CEO and interaction with other Leadership Team on various projects and activities.  This position reports directly to the CEO.

1.   Prepare agendas, confirm location and catering arrangements and take minutes for Board of Directors, Advisory Council and other JABA committee meetings.  Distribute minutes and agenda to board and/or committee members in a timely fashion.  Edit and finalize minutes from meetings. Keep current lists of members of all boards, committees and advisory councils on hand, tracking term expirations and assisting applicants with the process for applying.  Update and change electronic and hard copy lists as needed, and communicate this to Philanthropy. Maintain all minutes and other significant correspondence regarding Board activities.

1. 2. Arrange the details of the CEO's meetings, including preparation of meeting materials and reservation of meeting room, menu selection and coordination with in-house catering staff when requested.  .
2. 3. Screen all telephone calls to the CEO and handle as many of these as possible by either answering the inquiries or referring to other appropriate staff members.  Keep informed of all events and occurrences within the agency in order to be a resource to all, this also aids in managing the CEO's telephone calls.
3. 4. Assist with internal and external communications: assist the CEO with creation and dissemination of information and/or correspondence among staff and other interested parties.
4. 5. Provide Leadership Team members with administrative and logistical support as needed and time permits.
5. 6. Maintain the filing system for the CEO's library and other files, both hard copy and electronic. Update and maintain CEO's contact list.
6. 7. Promote a positive environment of support and respect for all employees.
7. 8. Other duties as assigned by CEO.

BACKGROUND

Education:  Bachelor's degree preferred; associate's degree and/or five years relevant experience.

KNOWLEDGE/SKILLS/ABILITIES:

1. 1. Proficiency with Microsoft Office (Word, Excel, Access, Publisher, Outlook & PowerPoint) and other forms of communication, to include virtual meeting platforms.
2. 2. Excellent organizational skills.
3. 3. Superior written and verbal communication skills. Ability to self-edit.
4. 4. Understanding of the sensitive nature of information that will come across the desk.  And an understanding of how to deal with a variety of people that interact with the CEO.