Overview: Accounting Specialist 

Local construction company is looking for a dedicated team player with excellent customer service skills and a positive attitude with the ability to build and maintain good vendor/employee relationships. The successful candidate will have strong problem solving, creative skills and the ability to exercise sound judgment to make decisions based on accurate and timely analysis. Excellent attention to detail, follow-up, and critical thinking is a must. The ability to manage time, responsibilities and projects is key. Strong interpersonal skills, ability to communicate and self-start will be expected. If you are a constant learner, we are looking for you.

Responsibility Summary - Accounting Specialist:

• Accurate job cost coding of invoices (cost code and GL accounts).
• Accurate and timely entering of invoices into ComputerEase-daily.
• Processing credit card statements and preparing accrual spreadsheet for month end.
• Obtaining W-9 and certificate of insurance (if applicable).
• Monitor and reconcile AP vendors to ensure accurate aging.
• Communicate and resolve discrepancies with vendors/suppliers in a timely manner.
• Reconcile assigned accounts to ensure timely month end close.
• Prepare and process weekly check runs and EFT payments.
• Prepare and process ACH weekly payments for approved vendors.
• Prepare and process vendor lien waivers for materials and subcontractors.
• 1099 preparation and filing.
• Assist in monthly, quarterly and year end accounting activities.
• Other tasks and/or projects as assigned.

Qualification Summary - Accounting Specialist:

• New employee set up, transfers, and terminations.
• Maintain employee files, E-Verify, and payroll transactions.
• Collection and calculation of employee hours (regular/overtime) following Union rules.
• Accurate and timely entry of employee hours into accounting system.
• Prepare and process payroll direct deposit weekly.
• Prepare and process payroll taxes/Simple IRA/Garnishment-child support payments-weekly.
• Prepare and process monthly, quarterly and year end payroll tax filings.
• Prepare and submit certified and prevailing wage payroll reports weekly.
• Prepare and submit union reports monthly.
• Prepare and submit W-2’s-year end.
• Other tasks and/or projects as assigned.

Requirement Summary - Accounting Specialist:

• 2+ years accounts payable/union payroll experience.
• 2+ years of job cost/construction accounts payable.
• Experience with certified payroll/prevailing wages.
• Experience with union payrolls.
• Detail oriented.
• Self-motivated and dependable.
• level of communication skills.
• Microsoft Suite, including Excel, Word and Outlook.
• Accounting degree or minimum associate degree with focus in accounting.
• Knowledge of accounting software.
• Knowledge of the Construction Industry.