Accounts Payable Clerk

JC Resorts LLC

Accounts Payable Clerk

La Mesa, CA +31 locations
Full Time
Paid
  • Responsibilities

    ESSENTIAL PURPOSE: To process and pay bills to vendors, in order to provide timely and accurate financial information to executive management. ESSENTIAL DUTIES: - To follow all specified procedures to satisfactorily perform routine Accounts Payable tasks, including processing purchase orders; preparing documentation of checks for signature; handling and tracking invoices; maintaining and updating contract files; handling and tracking expense reports and travel advances; preparing weekly check runs; generating outstanding check lists; balancing statements; and maintaining the vendor master. - To respond in a professional and timely manner to vendor and departmental inquiries regarding payment status of invoices. - To follow all specified procedures to accurately prepare month-end Accounts Payable accruals, and the reversal for the following month. - To follow all specified procedures to accurately produce annual 1099's. - To prepare analytical reports and forecasts, as requested. - To understand and respond to all customer needs and requests in a timely and professional manner. - To distribute the incoming mail and deposit any checks received per specified procedures. - To follow all policies and procedures of JC Resorts LLC. - To immediately report all suspicious occurrences and hazardous conditions. - To maintain the cleanliness and safety of work areas at all times. - To practice safe work habits at all times, to avoid injury to self and others. - To comply with company and departmental safety rules and regulations, including the proper handling of all relevant equipment. - To attend all mandatory meetings as directed. - To perform other tasks, including cross-training, as directed. JOB KNOWLEDGE & EDUCATIONAL LEVEL: One year experience in basic accounting function or relevant degree preferred. English fluency required. Must know ten key by touch, and be familiar with routine office procedures. Must be computer literate. Must display knowledge of currently accepted business phone etiquette. SKILLS AND APTITUDES: Detail oriented. Organized and efficient. Learns quickly. Safety-minded. High quality standards for production and service. Diplomatic and calm. Strong verbal communications skills. Courteous, friendly, and professional manner. Good team player. Customer service focus. Able to work productively with little supervision. Trustworthy and reliable. Must be able to work to deadlines. WORKING CONDITIONS: Works indoors throughout shift in temperature-controlled, clean, and well-lighted office. Bi-level structures. Extensive facility. PHYSICAL DEMANDS: Stands/walks approximately 20% of shift. Sits at desk or in meetings approximately 80% of shift. Uses personal computer approximately 70% of shift. Moderate to heavy use of phones, daily. Frequent use of stairs, daily. Occasionally required to handle and move objects weighing up to 40 lbs. over short distances. Requires extensive reading and computation. IMPACT OF DECISION: Decisions directly impact customer relations, bottom line profitability, and the ability to control cash flow. Poor decisions may result in customer dissatisfaction and loss of revenues, due to lack of follow through, inaccurate or inefficient work, unsafe work practices, or improperly handled customer service situations. GENERAL: Must comply with the Company's Appearance and Dress Code policy as set forth in the Employee Handbook. JOB CLASSIFICATION: The position is classified as Full-Time and, upon completion of the Introductory Period, the employee is eligible for the Employee Benefits outlined in the Employee Handbook. Notwithstanding the foregoing, the Company reserves the right to amend, change or discontinue the policies, practices and benefits described in the handbook at any time and without notice. NON-EXEMPT POSITION: Non-exempt employees are subject to the wage and hour laws and entitled to overtime pay. All overtime work by a non-exempt employee must be approved in advance by the employee's supervisor or the General Manager and the time initialed by him/her on the time card. Non-exempt employees who work overtime without prior approval are subject to disciplinary action, including termination. AT-WILL EMPLOYMENT: The relationship between JC Resorts LLC and the employee is for an unspecified term and is considered "at will." This means that the terms and conditions of employment may be changed, with or without cause and with or without notice, including, but not limited to termination, demotion, promotion, transfer, compensation, benefits, duties and location of work. No one other than the President of the Company has the authority to make any verbal or written agreement contrary to this provision and any such agreement must be put in writing and signed by the President before it is effective. JC Resorts LLC reserves the right to modify and update this Position Description as needed.

  • Locations
    La Mesa, CA • National City, CA • Carlsbad, CA • El Cajon, CA • Escondido, CA • La Jolla, CA • Oceanside, CA • Poway, CA • San Marcos, CA • Vista, CA • San Diego, CA • Murrieta, CA • Mission Viejo, CA