Job Description

The Office Manager oversees diverse administrative duties for the Chapter including supervising the administrative and clerical staff, database management, and office recordkeeping. As such, is essential for the Office Manager to have a solid understanding of JDRF’s mission and Chapter activities, operations, policies, and procedures.

RESPONSIBILITIES INCLUDE:

Support and maintain the vision, mission, priorities, and guiding principles of JDRF. Coordinate the functioning of the Chapter’s daily operations, projects, and tasks.

Understand the strategic direction and purpose of the Chapter and conform to stated strategies and business needs.

Provide administrative support for fundraising activities, which includes tracking, acknowledging, and depositing (via scanner) all donations, maintaining the current database of prospects and preparing information needed for meetings, where applicable. 

Maintain the chapter computers, database and files. Oversee input of data concerning fundraising events, membership, leadership, volunteers, and donors. Retrieve information from database for reports as required. Receive appropriate training and update skills in computer technology. 

Serve as frontline support for all chapter staff on hardware and software troubleshooting needs.

Oversee the preparation of all financial reporting and record keeping. Ensure that the chapter is complying with JDRF Finance SOP and audit guidelines. Provide information to chapter Executive Director for the preparation of reports to the Board and the national office including monthly profit/loss statements. 

Track all Accounts Payable and Receivables for the chapter.

Work with Executive Director to ensure Chapter achieves no significant or repeat violations during Chapter internal audit.

Coordinate chapter activity calendar and ensure proper office coverage and support for all necessary tasks.

Work with the administrative Assistant to recruit and supervise volunteers to ensure that the chapter has the needed assistance for fundraising and non-fundraising activities.

Interface with building management and work with Administrative Assistant to maintain basic office supplies and needs of the office.

Ensure that the confidentiality and security of all information under his/her supervision is maintained.

Qualifications

5+ years of experience (5 + years of administrative, secretarial and/or business experience) required or equivalent combination of education and experience.

Proficiency in word processing software and hardware including Microsoft Office software (Outlook, Word, Excel & PowerPoint). Familiarity with Salesforce and Greater Giving a plus.

Ability to learn new computer software programs.

Practice in creating presentations, reports, and business correspondence.

Effectively multi-task, establish priorities, and work in a fast paced environment. Highly efficient in time management and can meet deadlines under pressure.

Detail-oriented with strong organizational skills. Capable of handling diversified assignments and work independently.

Team player that has the ability to interface with all levels of staff and volunteers. Must develop, maintain, and utilize relationships.

Excellent written, oral, and communication skills. 

Superior interpersonal skills, active listening, observation, analytical, and problem recognition and solving skills.

Ability to work and make judgments independently and take initiative. Self-starter that requires little supervision.

High capacity to assess the value, importance, and/or quality of activities and people.

Ability to travel locally required. Occasional overnight travel as needed.  Valid California Driver’s License with reliable personal transportation.

Ability to lift up to 40 pounds.

Occasional evening and weekend work required as needed.

Bachelor’s degree preferred or equivalent experience required.

Additional Information

JDRF is an Equal Opportunity Employer.

While this position is home-based/remote and primarily telecommuting, the National Manager will be actively traveling up to 50% (potentially in various parts of the country), as per the needs of the program offices.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee must occasionally lift and/or move up to 25 pounds, and infrequently up to 50 pounds.  Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus.

JDRF is an Equal Opportunity Employer.