Job Description

TITLE: Purchasing Assistant  STATUS: Full Time

LOCATION: Duluth, Georgia FLSA: Hourly / Non-Exempt

DEPARTMENT: Distribution

SUPERVISED BY: Purchasing Manager

*This is an entry-level role.

JOB DESCRIPTION: The role of Purchasing Administrator is to assist purchasing team in verifying the accuracy & fulfillment of purchase orders as well as vendor returns and to provide various data analysis and system maintenance related to the distribution team.

JOB DUTIES:

· Compare vendor acknowledgements to purchase orders to verify part numbers, quantities, prices and receipt date. Update all information on purchase orders in ERP system as needed.

· Obtain tracking and shipping charges from vendors in order to accurately bill customers for direct shipped materials.

· Work with receiving and vendors to resolve any shipping errors.

· Work with Accounts Payable to resolve errors in billing by the vendor.

· Assist in maintenance of database by deleting obsolete items and maintaining vendor templates.

· Verify and maintain vendor core banks.

· Follow up on returns to vendors to ensure proper resolution to include working with warehouse managers, vendor manager & accounts payable to resolve any discrepancies.

· Position has long-term room for growth.

SKILLS / QUALIFICATIONS / EXPERIENCE:

· HIGH SCHOOL DIPLOMA OR GED

· 1-2 YEARS OF ADMINISTRATIVE OR CUSTOMER SERVICE EXPERIENCE

· Focused on customer service with a passion for quality.

· General knowledge of purchasing and inventory control systems.

· Strong organizational skills and attention to detail.

· Strong interpersonal and communication skills.

· Comprehensive understanding of MS Excel, MS Word and ERP systems.

· Able to thrive in a fast-paced environment.

· Experience at working both independently and in a team-oriented collaborative environment

· Strong written and oral communication skills; interpersonal skills

*The duties listed above are not meant to be all-inclusive. Management may assign or reassign duties and responsibilities at any time.

*JF Petroleum Group is an equal opportunity employer. We will extend equal opportunity to all individuals without regard to race, religion, color, sex (including pregnancy), national origin, disability, age, genetic information, or any other status protected under applicable federal, state or local law. Our policy reflects and affirms the Company’s commitment to the principles of fair employment and the elimination of all discriminatory practices.

Company Description

JF Petroleum Group, formerly Jones & Frank, is the largest Distributor, Service Provider, and Installer serving the energy infrastructure marketplace in the United States. Following the acquisition of PSI in Texas in September of 2019, the company maintains 33 branch offices and 4 distribution centers along the Atlantic seaboard as well as in the Midwest regions of the United States and in Texas. Distribution, Service, and Installation services are provided nationally, and include a network of several hundred service personnel located throughout their footprint as the company has grown to over 1000 employees. The focus of the company continues to be Service, Distribution, Installation and Technology Solutions for Fuel and Fluid Handling Systems. A nationwide approach to Project Management, Wholesale Distribution, and Certified Training has been added as the company responds to market conditions and customer needs. "Our re-branding strategy retains the connection with our proud heritage, and our past 75 years of service to the petroleum equipment industry. But even more importantly, our new name and mission reflects the evolution of technology within our growing product portfolio as well as the expansion of the services we provide the communities of customers we serve. The JF Petroleum Group’s mission is to be our customer’s trusted partner, offering them the most comprehensive range of the highest quality products and services at a great value. Our vision is to enhance convenience and the quality of life of the people in the communities we serve by providing intelligent & sustainable energy solutions enabling a more prosperous, safe and greener future." CEO Keith Shadrick For over three decades, Jones & Frank, ANS Distributing, and PSI, now under one name as JF Petroleum Group have been supplying equipment to petroleum marketers from single-site service stations and national chains, to wholesalers and technicians. We go out of our way to deliver what you need, when you need it, always at the best price. We provide ongoing product training, competitive compensation and benefits, and ample opportunities for advancement. The Company continues to grow aggressively and expand into new markets. This pattern of growth and success comes from an unwavering commitment to recruit, train, and keep the best employees in the industry. Product lines are a mainstay of the company's growth curve and new lines are reviewed and evaluated continually to bring the best to the marketplace. *JF Petroleum Group is an equal opportunity employer. We will extend equal opportunity to all individuals without regard to race, religion, color, sex (including pregnancy), national origin, disability, age, genetic information, or any other status protected under applicable federal, state or local law. Our policy reflects and affirms the Company's commitment to the principles of fair employment and the elimination of all discriminatory practices.