Job Description

JOB TITLE

Executive Assistant

JOB PURPOSE

The Executive Assistant is responsible for providing direct support to the owner for personal and professional matters

RESPONSIBILITIES

Answer phone calls, compose letters and email correspondence

Maintain professionalism and confidentiality with all office materials

Manages all accounting including payables, receivables, tax filings, and record keeping

Works with owner to manage commercial building with 30+ tenants

Prepare tenant leases and keep organized calendar with renewal dates and tenant increases

Produces monthly financial outlooks, banking transactions, and reconciliations

Ensures accurate and organized maintenance of all office files and supplies

Coordinates travel arrangements using reward programs

Conducts online research as needed

QUALIFICATIONS

Maintains a positive attitude

Able to work independently and efficiently

Ability to deal effectively, fairly, and courteous with people and maintain positive work relationships

Must have excellent verbal and written communications skills

Proficient in Microsoft Word, Excel, and QuickBooks, modern office equipment, and Internet

Knowledge in the stock market a plus

Benefits

-          Sick Time

-          Vacation Time

-          Medical Insurance

-          401k

Experience

-          3 years of direct administrative support