Job Title: Construction Admin / Executive Assistant

Pay: $65,000 - $75,000

Location: Coral Springs, FL 33065

Job Type: Full-Time

Shift: 8am to 5pm M-F, In-Office

Benefits:

• 401k Matching
• 1 week vacation
• Health Insurance
• Vision Insurance
• Dental Insurance

Client Details: The client is a trusted dealer and installer for the most highly regarded and award-winning pergola and cabana manufacturer in the industry.

Job Description

Responsibilities:

• Managing project documentation, including contracts, permits, drawings, and correspondence.
• Coordinating administrative tasks such as installation schedule, ordering of job materials, scheduling meetings, maintaining calendars, and organizing project files.
• Assisting with procurement activities, such as obtaining bids, processing invoices, and tracking material deliveries.
• Communicating with project stakeholders, including clients, contractors, subcontractors, and suppliers.
• Assisting in the preparation and distribution of project-related reports, presentations, and documentation.
• Supporting project managers and supervisors with administrative tasks to ensure project efficiency and compliance.
• Facilitating communication between project team members and ensuring that information flows smoothly.
• Maintaining accurate project records, including change orders, RFIs (Requests for Information), and submittals.
• Coordinating meetings, site visits, and other project-related activities as required.
• Assisting in the coordination of project closeout activities, including compiling project documentation and facilitating final inspections.

Qualifications

• 2-3 years of experience working in a construction environment
• Proficiency in Microsoft Office, SmartSheet, and Construction CRM/Software
• Experience in commercial and residential construction administration
• Strong organizational and time management skills
• Ability to work effectively under pressure
• Active valid Driver’s License for at least 3 years