Job Title: Accounting Manager

Pay: $85k - $90k Depending on experience

Location: San Jose, CA 95111

Job Type: Full-Time

Shift: M to F, 8 am to 5 pm / 7 am to 4 pm, 100% on-site

Benefits:

• 401k matching
• Health Insurance (Pfizer)
• Dental Insurance
• 2 weeks of PTO (Flexible)
• Holidays
• Bonus

Client Details: The client is a woman-owned, full-service asphalt and concrete maintenance company that has been serving the greater Bay Area since 1974.

Responsibilities:

The Accounting Manager performs a wide range of responsibilities. The Accounting Manager must be able to prioritize projects and is expected to have a strong handle on multi-tasking. Must have excellent communication skills, both written and verbal.

Duties and Responsibilities:

I. Accounts Receivable:

1\. Creation and mailing of customer Invoices (billing);

2\. Receipt and Record of customer payments;

3\. Handling of deposits to the Bank;

4\. Contact customers regarding delinquent payments;

5\. File a mechanics lien if customer has not paid within the 90 day period.

II. Accounts Payable:

1\. Receive invoices and process for payment;

2\. Payment and filing of Invoices once approved by James Adam.

3\. Complete vendor credit applications;

4\. Produce annual 1099 and 1096.

III. Payroll

1\. Review payroll entry from Office Manager;

2\. Make adjustments for other required deductions;

3\. Print payroll checks, Pay Payroll taxes and print all required reports;

4\. Review and pay 401K contributions;

5\. Complete quarterly and annual payroll reports;

6\. Produce annual employee W-2 & W-3.

IV. Financials

1\. Produce a weekly report showing all accounting active for the week;

2\. Produce monthly financials.

V. Other Accounting Duties:

1\. Reconcile bank statements;

2\. Budgets;

3\. Review customer contracts;

4\. 571-L Business Property Tax Statement;

5\. Prepare accounting books for our outside accountants;

6\. Department of Motor Vehicles annual heavy license fee;

7\. Maintain all accounting files, folders and binders;

8\. Any and all accounting tasks that might arise.

VI. Sales Support (as needed);

1\. Review estimators job proposals and email and mail to customers;

2\. Open job folders;

3\. Processing of lien requirements;

4\. Insurance certificates.

VII. Other Duties

1\. Answer phones and route calls;

2\. Maintain all credit cards;

3\. Provide assistance, as required, to operations personnel;

4\. Assist in other office support as needed.

Job Requirements – Minimum Qualifications:

• Skills required to perform the functions of the job include: operating standard office equipment; a good understanding of Microsoft Office including Word, Excel and Outlook; the ability to multitask and prioritize; perform standard record keeping.
• Knowledge to perform all aspects of accounting, including producing and evaluating of financials.
• Ability to collate data; flexibility to work with a wide diversity of individuals; prioritize multiple job tasks throughout the day and flexibility to change direction as needed; ability to meet deadlines and schedules.

Work Environment:

The client is a construction-based environment with a casual dress code. The job consists of approximately 80% sitting, 10% walking, and 10% standing.