TEXAS LEGAL ADMINISTRATIVE ASSISTANT (FULL TIME)

VAN WEY, METZLER & WILLIAMS, PLLC

WHO WE ARE LOOKING FOR: We're looking for a self-motivated, team player that excels in supporting others and does so with a strong degree of organizational skill and attention to detail. This position will execute on all administrative tasks in support of the Senior Partner of Van Wey, Metzler & Williams, PLLC, Kay Van Wey, including executive and personal support, business development, transaction management, and general office operations. This person will be a tech wiz, who can bring their insight to the table to help with efficiency and effectiveness. 

ABOUT VAN WEY, METZLER & WILLIAMS, PLLC

MISSION STATEMENT

Our experienced attorneys and staff fiercely advocate for victims of medical malpractice and other catastrophic injuries. We strive for the gold standard in everything we do. We are in the business of helping people through the worst moments of their life and giving them fair and exceptionally representation.

VALUES STATEMENT

Our core focus as an experienced and award-winning law team is to work closely with our clients to understand their experience, help set realistic expectations, lead them through the challenging legal process, and seek the justice they deserve.

At Van Wey, Metzler & Williams, we are selective about the cases we take on because we value the client relationship. We don't want our clients to feel like they are just a number and being run through a factory.

ADMINISTRATIVE ASSISTANT KEY RESPONSIBILITIES:

• Provide executive legal secretarial support directly to Kay Van Wey

• Function with autonomy and work on special projects assigned

• Handles complex activities (may be highly confidential and require discretion)

• Performs research as directed

• Interface and establish ongoing positive business relationship with clients

• Communicate effectively on busy, multiple telephone lines

• Type, format, edit and finalize documents

• Compose routine letters and memoranda and prepare reports

• Establish and maintain office files and records materials

• Assist in the preparation of time-keeping, travel, expense reports and other records

• Schedule and arrange meetings and conferences

• Maintain a busy calendar while also scheduling with an eye towards sanity and balance

• Be able to discern and use judgment concerning high level priorities that demand immediate attention versus things that can be scheduled at a later time

• Be the eyes and ears

• Be the voice

• Manage a very busy e-mail in-box

• Keep track of projects using Asana and other software

• Keep track of and follow up on tasks assigned to others

• Manage report and meeting sequences so that materials and reports are obtained/made available in advance of scheduled meetings

• Make sure documents/information is readily available for meetings

• Organize documents in a way that things can be easily found

• Leverage technology to create efficiencies wherever possible

• Other duties as assigned

ADMINISTRATIVE ASSISTANT REQUIREMENTS:

• High school diploma required, College degree preferred
• 3+ years in secretarial/assistant experience
• Excellent written and oral communication skills
• Ability to communicate effectively, dispassionately and diplomatically
• Must have advanced proficiency working in MS Word (formatting documents utilizing Styles), PowerPoint and Excel
• Tech wiz
• Excellent attendance, punctual
• Intellectual curiosity and a drive to learn

BENEFITS

• 401k

• PTO (Accrual based, start with 1 week)

• HSA Plan, firm pays 50% of employee's insurance

SALARY RANGE

• $45,000-50,000 DOE + discretionary bonuses

Must be willing to complete and DISC and hiring performance assessment.

The Van Wey, Metzler & Williams, PLLC is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status