SHIPPING & RECEIVING CLERK

                                                                            JOB DESCRIPTION 

We are looking for an experienced Shipping & Receiving Clerk to join our world-class team. 

Our ideal candidate exhibits a can-do attitude and approaches his or her work with vigor and determination. Candidates should have demonstrated the ability to learn quickly and work effectively in a fast-paced, rapidly changing environment and be excellent at multi-tasking. 

SUMMARY

The Shipping & Receiving Clerk provides support to the Department in the capacity as outlined below.

QUALIFICATIONS

• Driver’s License
• Clean DMV

EDUCATION

• High School Diploma (Preferred)

ESSENTIAL JOB FUNCTIONS 

SHIPPING & RECEIVING ROLE

• Ensures that we receive all products that are listed on vendor packing slips.
• Ensures that part numbers on the parts match part numbers on the packing slips.
• Documents any error in deliveries.
• Ensures that all backorder parts are documented and filed.
• Ensures that all customer parts are stored in correct special order bins (S.O.B.).
• Ensures that all parts that need to be shipped are shipped out that day.
• Checks in all returns from U.P.S. and other shipping companies.
• Ensures that work area is kept neat and clean, and back area is neat and clean.
• Ensures that all cardboard is broken down and in dumpster daily.
• Ensures that all C.O.D. shipments are received and signed by office.
• Helps parts stocker when time permits.
• Assists all customers (retail and shop) in selecting required parts in a friendly, professional and efficient manner.
• Informs customers of companion part requirements and specials, and ensures that the customer is exposed to the full product line.
• Answers phone calls, providing price quotes and other information.
• Reviews body shop estimates to be sure the parts that are ordered are correct and all pricing is in line with estimate.
• Provides high level of service to internal and external customers.
• Pulls and fills orders from stock.
• Notifies Parts Manager of out-of-stock parts or shop materials that need immediate attention.
• Locates out-of-stock parts from outside source and submits an emergency order, if necessary.
• Notifies the service advisor and the customer when special ordered parts have been received.
• Notifies the body shop when all parts have arrived and when they will be delivered.
• Pulls orders for delivery to body shop, making sure all parts are tagged with customer names and job number.
• Follows up on back-ordered parts.
• Verifies will-call and back-order files weekly and returns to vendors, or stocks those items not picked up or required.
• Replenishes inventory from overstock as needed.
• Makes sure all internal requests for parts are billed on service repair order.
• Ensures that all charge sales are signed by the customer.
• Ensures that all customers receive their copy of the invoice (including credits).
• Issues credit for parts returned, ensuring that the original invoice, or its number, is available so that purchase price can be verified.
• Keeps orderly records of all repair orders, invoices, insurance estimates, and special order parts.
• Sets up orders for daily shipment, delivery, or pick up.
• Solicits wholesale accounts by phone.
• Keeps front and rear counter areas clean and uncluttered.
• Participates in all training programs that are made available.
• Keeps current on new products and product updates.
• Participates with the Parts Manager in maintaining a lost sales tracking program.
• Maintains a professional appearance.
• Assists in preparing for and performing annual parts inventory.
• Other duties may be assigned.
• Devote himself/herself to insuring satisfaction to customers.
• Attend company meetings as required.
• Maintain a follow-up system that encourages follow through with assigned projects.
• Establish personal performance goals that are consistent with company standards of productivity and devise a strategy to meet those goals.
• Review and analyze actions at the end of each day, week, month, and year to determine how to better utilize time and plans more effectively.
• Understand the terminology of the business and keep abreast of technology changes in products and services.
• Know and understand the federal, state and local requirements which govern the company’s business.
• Follow lawful directions from supervisors.
• Understand and follow work rules and procedures
• Participate in performance management.
• Interact well with others and be a positive influence on employee morale.
• Uphold the company’s non-disclosure and confidentiality policies and agreements.
• Work evening, weekend and holiday work hours as required.

PARTS ROLE

• Assists all customers (retail and shop) in selecting required parts in a friendly, professional and efficient manner.
• Informs customers of companion part requirements and specials, and ensures that the customer is exposed to the full product line.
• Answers phone calls, providing price quotes and other information.
• Reviews body shop estimates to be sure the parts that are ordered are correct and all pricing is in line with estimate.
• Provides high level of service to internal and external customers.
• Pulls and fills orders from stock.
• Notifies Parts Manager of out-of-stock parts or shop materials that need immediate attention.
• Locates out-of-stock parts from outside source and submits an emergency order, if necessary.
• Notifies the service advisor and the customer when special ordered parts have been received.
• Notifies the body shop when all parts have arrived and when they will be delivered.
• Pulls orders for delivery to body shop, making sure all parts are tagged with customer names and job number.
• Follows up on back-ordered parts.
• Verifies will-call and back-order files weekly and returns to vendors, or stocks those items not picked up or required.
• Replenishes inventory from overstock as needed.
• Makes sure all internal requests for parts are billed on service repair order.
• Ensures that all charge sales are signed by the customer.
• Ensures that all customers receive their copy of the invoice (including credits).
• Issues credit for parts returned, ensuring that the original invoice, or its number, is available so that purchase price can be verified.
• Keeps orderly records of all repair orders, invoices, insurance estimates, and special order parts.
• Sets up orders for daily shipment, delivery, or pick up.
• Solicits wholesale accounts by phone.
• Keeps front and rear counter areas clean and uncluttered.
• Participates in all training programs that are made available.
• Keeps current on new products and product updates.
• Participates with the Parts Manager in maintaining a lost sales tracking program.
• Maintains a professional appearance.
• Assists in preparing for and performing annual parts inventory.
• Other duties may be assigned.

GENERAL EXPECTATIONS

• Devote himself/herself to insuring satisfaction to customers.
• Attend company meetings as required.
• Maintain a follow-up system that encourages follow through with assigned projects.
• Establish personal performance goals that are consistent with company standards of productivity and devise a strategy to meet those goals.
• Review and analyze actions at the end of each day, week, month, and year to determine how to better utilize time and plans more effectively.
• Understand the terminology of the business and keep abreast of technology changes in products and services.
• Know and understand the federal, state and local requirements which govern the company’s business.
• Follow lawful directions from supervisors.
• Understand and follow work rules and procedures
• Participate in performance management.
• Interact well with others and be a positive influence on employee morale.
• Uphold the company’s non-disclosure and confidentiality policies and agreements.
• Work evening, weekend and holiday work hours as required.

PHYSICAL REQUIREMENTS (SURROUNDINGS)

• Spend time indoors in air-conditioned areas.
• Sitting on a regular basis
• Standing on a regular basis
• Walking on a regular basis
• Bending, twisting and/or stooping infrequently
• Kneeling and/or Squatting infrequently
• Lifting 25 lbs to 50 lbs
• Infrequently Reaching and/or lifting overhead
• Infrequently Climbing stairs
• Repetitive hand/finger movement on a regular basis
• Grasping/grabbing with hands infrequently
• Pushing and Pulling

OTHER

• Ability to read and comprehend instructions and information.
• Professional personal appearance.
• Excellent verbal/written communication skills.
• Ability to meet company’s production and quality standards.

THE ABOVE NOTED JOB DESCRIPTION IS NOT INTENDED TO DESCRIBE, IN DETAIL, THE MULTITUDE OF TASKS THAT MAY BE ASSIGNED BUT RATHER TO GIVE THE EMPLOYEE A GENERAL SENSE OF THE RESPONSIBILITIES AND EXPECTATIONS OF THIS POSITION. THE COMPANY RESERVES THE RIGHT TO MODIFY THIS JOB DESCRIPTION AT ANY TIME WITH OR WITHOUT NOTICE. 

                                                                WHY JOIN THE NIELLO TEAM?

OUR VISION

To be Northern California’s leading automobile dealer for the products we represent.

 OUR MISSION

We are committed to providing distinctive automotive products and exceptional service while treating our customers and employees with unyielding integrity.

 OUR CORE VALUES

We are a team

We respect each other

We encourage self-improvement

We hold high expectations

We embrace change

We enthusiastically value our customer

We support our community

WE OFFER COMPREHENSIVE BENEFITS AND PERKS SUCH AS:

Kaiser HMO, Sutter Health Plus HMO, Western Health Advantage HMO and HRA plans

401(k) with Company Match

Vision & Dental plans (including orthodontic coverage)

Company paid Life and AD&D

Employee Assistance Program, Paid Time Off, and Paid Holidays

Discounts on Company Products and Services

                                                                 VOTED BEST PLACE TO WORK

THE NIELLO COMPANY HAS BEEN RECOGNIZED BY AUTOMOTIVE NEWS AN INCREDIBLE 26 TIMES IN THEIR ANNUAL LOOK AT THE TOP 100 BEST DEALERSHIPS TO WORK FOR. THE NIELLO COMPANY IS PROUD TO HAVE HAD NINE DEALERSHIPS ON THIS LIST SINCE THE INCEPTION OF THE PROGRAM, MANY OF WHICH ARE MULTI-YEAR AND BACK-TO-BACK RECIPIENTS. THE NIELLO COMPANY HAS ALSO BEEN RECOGNIZED AS A BEST PLACE TO WORK MULTIPLE TIMES BY THE SACRAMENTO BUSINESS JOURNAL.