TVW, Inc. is a non-profit organization that was founded in 1967 by Hildah Highbe, a former special needs teacher. Her vision was to provide a program that would enable adults with disabilities to achieve their full potential and make meaningful contributions to society.

Sustainable Cleaning Systems: Sustainable Cleaning Systems has supported work opportunities for individuals with disabilities in Oregon for 20 years by providing janitorial, hard floor & carpet cleaning positions.

TVW's mission is "We support the employment choices of people with disabilities" We give priority in hiring to individuals that fulfill our mission in hiring individuals that have a medical, physical, or mental condition(s).

Schedule:

Monday – Friday 9:30 am to 6:00 pm

Occasional weekend work, as needed.

Wage:

$24 - 27.00 per hour depending on experience.

Benefits begin on the 1st of the month after 60 days.

POSITION SUMMARY:

1. Directly support the Division Manager & Executive Director in coordinating projects related to the janitorial office and daily operations.
2. Under minimal supervision and guided by TVW’s values and policies, the Project Coordinator will perform a variety of routine and complex administrative duties requiring a thorough knowledge of organizational procedures and policies.
3. Tasks will include, but not be limited to, customer and employee communication and coordination, background check processing, fleet management, and other administrative duties.
4. This position requires the ability to work independently and interdependently, exercising judgment and initiative in line with our organization’s values and policies.

JOB SKILLS REQUIRED:

1. Must be able to perform administrative work requiring independent judgment with speed and accuracy.
2. Must learn, interpret, and apply organizational policies, applicable laws, rules, and regulations.
3. Ability to maintain confidential records and information.
4. Take meeting notes and return them promptly, normally no later than the next business day.
5. Must take responsibility for the compilation and organization of reports.
6. Prompt communication with internal and external contacts. Composing correspondence on one's own initiative.
7. Must be proficient at typing, able to take notes, reply to emails, and create written work products.
8. Must make mathematical calculations with accuracy, checking your work as you go.
9. Must meet the public tactfully and courteously and answer questions in person, over email, text, and by phone.
10. Maintain professional relationships with employees, customers, and community partners.
11. Ability to conduct inventory, prepare, and complete supply orders, and keep the office and shop organized and well-stocked.
12. Must be able to work in a team environment as an actively contributing member. Work independently and effectively with other employees.
13. Must have Intermediate to Advanced skills in MS Office (Excel, Word, and Outlook)
14. Bilingual preferred but not required.

EDUCATION/EXPERIENCE:

1. Minimum of 2-4 years of office experience.
2. Proficient in Word & Excel.
3. Knowledge of: Correct English usage, grammar, spelling, and punctuation.
4. Knowledge of modern office procedures, equipment, and filing systems.
5. Previous management responsibilities.

ESSENTIAL JOB FUNCTIONS:

1. Actively Responsible for all the fleet maintenance schedules/calendars and upkeep of the fleet. This includes daily walkthroughs of janitorial offices and storage areas. Ensure that Fleet safety and maintenance walkthroughs are conducted twice per month by drivers and leadership. Coordinate vehicle maintenance and vehicle history files with bookkeeping staff.
2. Order supplies and chemicals for warehouse and customer locations.
3. Responsible for the Janitorial office inventory and the coordination of ordering with the bookkeeping staff.
4. Following up with management to ensure policy adherence, and confirming vacation requests and time off are followed up via Operations and the supervisor. Ensuring that timely responses to employees are provided within the policy timeframe.
5. Provide Coverage Assistance for the Division Manager or leadership while they are out on vacation.
6. Assist with training new hires on janitorial-related policies and paperwork.
7. Provide direct assistance, support, and coordination for the Janitorial Division Manager (D.M.) in the following areas.
   1. Email and Voicemail support. Read, organize, and respond to D.M.’s emails in a timely and professional manner. Work with D.M. to respond to and follow up on all email needs. Ensure communication occurs and the required outcomes are achieved.
   2. Screen physical meetings, calls, or requests of D.M. between the hours of 3 PM and 5 PM daily. Supporting D.M.’s uninterrupted paperwork time and conducting the business of running the division.
   3. Assist in updating periodic board and complete nightly floor crew work orders.
   4. Create and distribute memos to staff as requested by TVW management.
   5. Responsible for and directly manages the day-to-day operations of the janitorial office. Managing multiple tasks and deadlines, and providing updates and deadlines for Operations managers and Human Resources.
8. Greet and assist visitors, receive and direct telephone calls, and process and distribute mail.
9. Organize and maintain administrative files.
10. Process time sheets, mileage reports, and expense reimbursements, check for accuracy and policy adherence.
11. Develop and/or revise in-house forms as directed and ensure an adequate supply of forms is available to the division staff.
12. Assist with new hire paperwork, scheduling interviews, coordinating background check paperwork, creating badges, and issuing uniforms.
13. Submit background check paperwork to appropriate parties and maintain a spreadsheet of cleared personnel for each contract.
14. Send cleared employee rosters to customers as requested.
15. Organize electronic contract files and distribute specifications and information as requested to SCS Supervisors and leadership.
16. Assist with marketing materials and newsletters for the division.
17. Assist in the preparation of routine reports as requested.
18. Follow instructions and make decisions consistent with existing policies and procedures.
19. Ability to communicate well both verbally and in writing.
20. Meet deadlines and quality levels for assigned projects.
21. Create and monitor annual budgets for office supplies.
22. Manage laundry system, including maintenance and service schedules as needed for equipment.
23. Strong Problem-Solving Skills
24. Good time-management skills
25. Reporting any problems or accidents to senior management
26. Filling in for senior management in case of their absence (covering emails and communication for leadership team members)
27. Managing the organization’s mission funding professionally and responsibly.